OCQG Executive Board Meeting Minutes – October 17, 2019

The meeting was called to order by President, Diane Tillotson at 10:09 a.m.  A quorum was not present.

Without a quorum the Executive Board cannot vote on items presented.  The 2020 Budget needs to be presented to the General Membership at the November meeting, so Diane is calling a  SPECIAL EXECUTIVE BOARD MEETING at 10 a.m. on Thursday, November 14th prior to the General Membership meeting.  The meeting will be held in the education room at Atonement Lutheran.


Minutes from the September 19, 2019 Executive Board Meeting will be voted on at the Special Executive Board Meeting on November 14th.

Treasurers Report 

Janet Sylvester presented the Treasurer’s Report and it was accepted as presented by those present. 

The report will be represented at the November 14th meeting for approval.

2020 Budget

Janet Sylvester  presented the 2020 Budget to members present and will present to the full Executive Board on November 14th for approval.  The Budget needs to be voted on by the General Membership at the November 14th meeting.  If you have a question regarding your budget, please contact Janet prior to the November 14th Executive Board meeting.

Old Business

By Laws – pg 51, Article V, Sect 4c corrections will be voted on at the November 14th Executive Board meeting.

New Business

Challenge Presentation – Ginger Dale presented the Challenge Proposal: Votes for Women! Submitted by Jean Amundson.  The year 2020 will be the 100th anniversary of the constitutional amendment (the Nineteenth Amendment) giving women the right to vote. (Actually, it states that the right to vote can not be denied on the basis of sex).

Proposed rules:

1. The quilt must speak to the idea of women being able to vote, or that they cannot be denied that right.

2. Quilts must be no larger than 30” in any dimension.  They may be smaller if desired.  Total outside circumference may not be more than 120”.

3. Embellishments are welcome but not required.

4. All quilts must be made entirely by the entrant.

5. A card with the name of the quilt must be pinned to the lower front right hand corner.  The quilt-maker’s name must be on the back of the quilt, covered with a piece of paper.

6. Quilts must be brought to the June meeting in a brown bag and will be voted on at the June and July meetings.

Jean’s proposed Challenge will be voted on at the November 14th Executive Board meeting so that it can be presented at the General Membership meeting on November 14th.

Nominating Committee -Meralee Wilson reported that we need a Secretary to complete the Slate of Officers which will be presented at the November 14th General Membership meeting.

Block of the Month – Meralee Wilson reported that Cyndie Wenz will be a helper.

Finishing School – Paulette Stenberg reported that next week will be the last Finishing School for 2019, will resume in January 2020.

Membership – Ruth Johnson reported that we now have 208 members and that bookmarks will be continued next year.

Merchandising – Becky Mershon reported the committee is waiting for new artwork from Dennis.

Programs – Janet DeSau reported that the calendar for next years meetings is almost full.

Veterans Quilts – Ginger Dale reported that there is a Veterans Workshop at Atonement Lutheran at 10am tomorrow, October 18th.   There will be a presentation of quilts on November 21st at Longview Hills Clubhouse.  Time will be 10 or 11a.m.

Retreat 2020 – Georgia Sabourin reported retreat is full with a waiting list.

Quilt Show – Darcy de la Rosa reported that she is looking for a co-chair.

Community Quilters – Sue Stephenson written report – 

Distribution 2019

Quilts Distributed 1/1/19-10/17/19                     310

SitUpon Pillows (After-school program)              13

Toiletry Bags                                                         24

Burp Cloths                                                          144

Oncology Bags                                                       20

Cardio Bags                                                            36

Pillow Cases                                                           20

Totes                                                                       19

Dog beds                                                                   4

Hospital Pillows                                                      68

Pillowcases                                                            101

Samaritan Hospice conducted a quilt auction on 9/30 and many of our members donated quilts, including 8 from this committee.  They raised over $2,000, with only half of the quilts being sold.  They are planning another fund raising event with the balance of the quilts.

I have been contacted by a rep from CASA who would like to receive quilts for the children they serve.  I have also met with a rep from Safe Families, an organization trying to keep families together by teaching parenting and homemaking skills.  We will be working with both of these new organizations to supply them with quilts, burp cloths and any other items they can use.

I would also like to give a “shout out” to Pat Clark and the Lincoln City Quilters who make and deliver quilts in Lincoln City and send reports to me.  It is so helpful to have them handle this from start to finish!

Our current needs are getting quilts quilted as we have about 20 “sandwiches” ready to go.  We also need tote bags, pillow cases and burp cloths.

The meeting was adjourned at 11:22 a.m.


FinishingSchool – 10/24 – 10am-4pm at Newport Carriage House

Community Quilters – 11/7 – 10am-2pm at Family Fabrics in Waldport

SPECIAL Executive Board Meeting – 11/14 – Atonement Luthran Church at 10am

General Membership Meeting – 11/14 – Atonement Lutheran Church

   12:30 – Table Walk;   1pm General Meeting

Executive Board Meeting – 11/21 – 10am at Newport Carriage House

Respectfully submitted by Marian Brown, Secretary OCQG