Meeting Minutes

For a printable version please view our Archive Meeting Minutes »



The meeting was called to order at 6 p.m. by President, Diane Tillotson.


A thank you card was received from SPCH Cardiac Rehab.

Quilt Show sign-up sheets are at the information table.

Diane announced that Sheila Stevens had a stroke.

VAC Display – Gloria Zirges

In order to promote our annual quilt show, we are having a small exhibit of art quilts in the Upstairs Gallery of the VAC, July 3-27.  Janet Webster, Tina McCann and Gloria Zirges coordinated the exhibit  by calling on Guild ribbon winners who create art quilts.  This category was selected as the best fit for the VAC’s mission.  In future years, if there is an interest, other quilt categories could be featured.

We have 12 Guild members and about 12-15 quilts.  Tom Webb, the VAC director, will hang the show

and handle the publicity. The show should be a positive way to create publicity for our annual show.

There is a tea party on July 5, 3-5, to introduce the exhibit.  Please come and bring a friend.  We’ll post information on the Guild’s blog.  The Upstairs Gallery is open Tuesday thru Saturday from 12-4.  Volunteers often staff the gallery, so if you have a free afternoon in July, please contact Janet Webster.  It’s a great spot to set up your machine or take your handwork and work while chatting with visitors.


Patti Stevens moved for acceptance of the May General Meeting minutes.  Motion was seconded by Jackie Stankey and passed by a voice vote.


Rec Center Hangings – Debbie Mosley is asking for “Summery Quilts” to hang.  The quilts will be returned after the Quilt Show.

Membership – Ruth Johnson reported there are 77 members, 1 guest and 1 new member at the meeting. We now have “200” Guild Members!

Oregon State Fair – The Guild has been asked to put on a demonstration at the State Fair on Friday, August 30th from 10a.m.-3p.m.  If you are able to help please contact Twy Hoch. Members will carpool and tickets and parking passes will be issued.

Finishing School – Paulette Stenberg invited everyone to attend Finishing School on May 27th from 10a.m.-4p.m.  It’s a great time to take advantage of everyones “Wisdom and Knowledge” and to get your UFO’s done so they can be shared as “Finally Finished Projects”!

Programs – Janet DeSau reported that next month’s program will be FFO.  Please sign up at the information table.

Challenge – Ginger Dale reported there have been 46 Challenge Medallions turned in and they are on display around the room.  Please pick up a ballot during break and vote for your top 3 choices.  Voting will continue at the July meeting (remember you can only vote once).  The Medallions will be hung at the Quilt Show.  

2020 Raffle Quilt – Ann Flescher announced that all 20 blocks have been finished and construction of the quilt will start.  Thank you to the members that made the blocks. There will be a “glimpse” of the quilt at the Quilt Show.

2019 Raffle Quilt – Phyllis Mitchell reported there are tickets available and reminds everyone to sell, sell, sell.  Tickets and money need to be turned in at the July meeting.  The quilt is heading to Family Fabrics in Waldport.

2020 Guild Retreat – Georgia Sabourin reported that the retreat is full and there are 5 members on the waiting list.  You are encouraged to still sign up if you want to go since there are often changes in peoples plans and spots open up.


Information on the 2019 Quilt Show was presented to the membership.

Quilt Show Preparation – Jackie Stankey

All entered quilts must have a label and hanging sleeve

Directions and illustrations can be found on page 8 of the directory

Mini Quilts are pinned to a sheet so they do not need a hanging sleeve

Paper label should be placed on bottom right corner of the back of the quilt

If quilt is extra long hanging sleeve should be placed lower so the quilt does not drag on floor

Paper label and insurance waiver can be found on the web under Quilt Show

Boutique – Gail Chipman

Pick up labels to put on items that are for sale, description of item can be on either side

Members are required to work at least 2 hours at the show in order to sell in the Boutique

Guild fee is 15%

Waiver and Insurance Form can be printed from Website – Records – Forms – Boutique

Attached labels securely

YOU are responsible to pick up unsold items after the Quilt Show (NEED to be picked up

between 3-4p.m.)

Areas to help – check-In, set up tables, roamers during Quilt Show, check-out table

Children’s Corner – Georgia Sabourin

Volunteer helpers needed – please sign up

will make 4 patch pillows with children’s art work

will make heart pillows to donate to hospital

Hostess Sign-Ups – Evelyn DePaolo


Entrance Table

Raffle Tickets

Roaming Hostess

Treasure Hunt


Children’s Corner

Guild Membership

Merchandise Table

Exit Door/Entrance Door

Small Quilt Auction

Parking Information

Vendors – Jackie Stankey

All vendor spaces are filled

Sponsored Ribbons – Teecia Cornelius

Sponsored Ribbons cost $10/ribbon

This is an opportunity for quilters to acknowledge their favorite quilt

Be creative with the name of the ribbon

Ribbons will be pinned on the quilt the day of set-up (Thursday late afternoon)

Small Quilt Auction- Lisa Taylor

Approximately 30 small quilts have been received for the auction

Small Quilts will be displayed at the Newport Library during the month of July

Guild Activities – Lois Pleger & Beth Nicholson

Attendees will design 9-block squares from provided 3 ½ inch blocks.  They have option

      to design Veteran’s or Community Service block.

We need volunteers to sew blocks and/or provide 3 ½ inch blocks in colors approprite for

      either option.

Judging – Pat Laub & Marylynn Kleemann

Intake – Monday, July 29th  2-4p.m.

Please sign up if you’d like to help with judging

Quilt pick-up will be immediately following the close of the Quilt Show

Registration – Melissa Hollenbeck

Currently have 118 registered

Need more entries, contact Melissa is you have question

The program was very informative and showed the importance of volunteers to make the Quilt Show run smoothly.  If you have any questions, please contact one of the chairs – Jean Amundson, Jackie Stankey or Darcy de la Rosa.

 Quilters Surprise

Crystal Beard won a large mat carrier.

Bonus Drawing

Gail Chipman won a ruler.

Nifty Notions

Karen Donobedian won a mister bottle and tweezers.

SABLE – Teecia Cornelius – July will be BLUE fabric

Batik winners – Janet DeSau, Ruth Johnson and Jackie Stankey

Block of the Month – Meralee Wilson

Paperless Paper Piecing Blocks were won by Pat Laub and Lucy Milliken

July will be flag blocks for the Veterans Quilts

August will be half square triangles for Community Quilters

Show and Share

Bayshore Challenge – lime green, dots, striped, circles

   participants shared very beautiful and creative bags, wall hangings and pillows

Paulette Stenberg  shared a Christmas Saying wall hanging she had purchased as a “boutique kit” and

   a multi colored “Slumber Party Quilt”

Janet Childers showed a Baby Quilt made for her great niece and a Block of the Month Graduation          


Gail Chipman showed a multi-colored Jelly Roll Bag, several small food bags and a sew-as-you-go

   shades of purple quilt

Linda Reeves shared a machine appliqued Book Wall Hanging

Darcy de la Rosa showed a Hummingbird Small Quilt and a Veterans Quilt from the work party

Ginger Dale  showed Veterans Tops from the Newport Workshop

Lisa Taylor showed a turtles small quilt named “Splnters”

Judy Luce – 

Phyllis Mitchell shared a Shamrock wall hanging and a beautiful cross wall quilt done in pastels and    

   gold fabric

Michele Tegner showed “Chef’s Crab Dinner” wall hanging, a red, white and blue table topper and a 

   quilt in blues and white titled “Dry Brush”

Meeting was adjourned at 7:40p.m.


Executive Board Meeting, 6/20 – 10-11:30a.m. at Carriage House

Quilt Show Meeting, 6/20 – 1:15p.m. at Carriage House

Finishing School, 6/27 – 10a.m.-4p.m. at Carriage House

No Documentation

No Community Quilters

Submitted by Marian Brown

Oregon Coastal Quilters Executive Board Meeting June 20, 2019

The meeting was called to order by President, Diane Tillotson at 10 a.m., a quorum was present.


A motion was made by Jane Szabo to approve the minutes of the Executive Board Meeting on May 16, 2019. The motion was seconded by Jackie Stankey and approved by a voice vote.

Treasurers Report

Janet Sylvester presented the May 2019 treasurers report and it was accepted as presented.

Old Business
Donation Outreach – Diane Tillotson asked the board members for their recommendations for Outreach Fund donations. Jane Szabo suggested that the Guild bring in a well known speaker for $1000 this year and $1000 next year. It was recommended that North Lincoln County Museum receive $200, Coffee Creek Quilters receive $500 and Latimer Center receive $300. If you have suggestions for a “speaker”, please let Janet DeSau know. Motion – Janet Szabo recommended the the following use of Outreach Donation Funds be presented to the General Membership at the July meeting, $1,000 for Guild special program open to the public, $500 for Coffee Creek Quilters, $300 for Latimer Textile Center and $200 for North Lincoln County Museum. Motion was seconded by Gail Chipman and passed by a voice vote. The recommended expenditures will be put on a dry erase board at the July General Meeting.


Diane Tillotson reported that Neighbors for Kids has requested support for their 10th Annual Golf Tournament and lst Surf Contest. Request will be forwarded to Community Quilters for a quilt to be donated. A recommended value will be given.
Storage Rental Fee – Janet Sylvester reported that we have an outstanding balance for the storage unit. It was recommended that the bill be brought current and be paid thru December. Janet will check to see it there is a discount for paying for 12 months in January.

Misc Requests – Marian Brown, guild secretary, requested that the Show & Share form include “Name of Quilt” to make minutes more accurate. After discussion it was suggested that Show & Share be slowed down and two members will be used to hold the quilts which will improve our photos.
The request for Quilt Names will be announced on the BLOG and will be started at the July meeting.BLOG request – Paulette Stenberg reported that “ Rich’s Sew’n’Vac” in Albany is having a fabric drive for Foster Girls called “Skirting the Issue”. Donations of fabric should be at least one yard and elastic 1/2” or wider are requested so skirts can be made. Donations can be brought to the next General Meeting.

Committee Reports
Block of the Month- Meralee Wilson reported it is going well.

Communications – Melissa Hollenbeck reminded everyone to get information to her, BLOG seems to be going well.
Challenge – Voting took place at the June meeting and will be happening again at the July meeting. There were 47 beautiful challenge medallions turned in, members can vote for their top 3 choices.Community Quilters – Next meeting will be in September.

Documentation – Evelyn DePaolo reported that there will be documentation in September and October.
Finishing School – Paulette Stenberg reminded the group that Finishing School is next Thursday, June 27th.

Librarian – Pam Grindell reported that there were several check-outs at the last meeting.
Membership – Ruth Johnson reported we now have 201 members! There will be a handout of new members and directory update at the July meeting.
Rec Center Hangings – Debbie Mosley requested more “summer quilts” to hang at the Rec Center. Quilts need to have a hanging sleeve, name of maker and quilt and if for sale, amount to buy.
Online Membership Directory – Password protected area. Members have been able to sign a form to opt out of the online membership directory at the General Meetings. Recommended that the online directory have name, phone and email (no birthday, no address). A notice will go out on the BLOG that the July meeting is the deadline to opt out of the online directory. Directory email list will be on mail chip, members only. There will be a one time notification and the site will be password protected. Future membership form will include the “opt out” option.
Merchandising – Becky Mershon & Rose Shaw reported that the Quilt Safe Bag was the “hot seller” at the June meeting. Merchandising is ready and waiting for the Quilt Show!
Programs/Workshops – Janet DeSau reporter that Mister Domestic has confirmed for the October meeting and a workshop. July meeting will be FFO’s (Finally Finished Objects).
Publicity – Jean Amundson placed an article on the 2019 Raffle Quilt in the News Times. Information will be sent to News Lincoln County and Oregon Coast Today. Jean shared a nice article and ad that is running in the current Country Register.
Quilters Surprise – Debbie Mosley reported that items for the raffle have been purchased in advance and donations from guild members are being given to Ruth for Grab Bags and Treasure Hunt at the Quilt Show. “Colors” will be theme after the Quilt Show, only room for one large quilt at a time.
Guild Retreat – Georgia Sabourin reported the Retreat is full and there are three on the waiting list. Question – Do drop outs get money back, no. $50 non refundable deposit is due by September.
Quilt Show – Jackie Stankey & Jean Amundson reported there will be a meeting this afternoon with dessert!
2019 Raffle Quilt – Jane Szabo reported the quilt is moving from Ruth’s in Waldport to Quilt Guild meeting in Brookings then back to Quilters Cove. Approximately $2500 collected to date,
ticket stubs and money are due at the July General Meeting.
2020 Raffle Quilt – Ann Flescher displayed the quilt top to the Executive Board and is asking for quilt name suggestions. The quilt will have a “brief showing” at the Quilt Show. Quilt name suggestions will be taken at the July General Membership meeting.

Oregon State Fair – Let Twy Hoch know if you are able to participate at the Oregon State Fair demonstration on August 30th.

Family Notices – A discussion followed regarding use of BLOG for notifications to membership. Further discussion will follow at the July Executive Meeting. Family notices can be put on the BLOG if ok’d by member.

The Quilt Show is in the “Things To Do In Newport” flyer under the month of August.

The meeting was adjourned at 11:28 a.m.


Finishing School, 6/27 from 10a.m.-4p.m. at Newport Carriage House
Community Quilters – NO MEETING
General Meeting – 7/11 – 5:30p.m. Table Walk – 6p.m. General Membership Meeting at

Atonement Lutheran Church, Newport
Executive Board Meeting – 7/18 – 10a.m. at Newport Carriage House
Quilt Show Meeting – 7/18 – 1:15p.m. at Newport Carriage House
Documentation – NONE
Oregon State Fair Demonstration – 8/30 – 10a.m.-3p.m. at Oregon State Fairgrounds, Salem