Meeting Minutes

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General Meeting Minutes are followed by Executive Board Meeting Minutes



February 7, 2018

The meeting was called to order by President, Phoebe Hein at 1 p.m.

Dee Hill made the motion to accept the January 2018 General Membership minutes. Ginger Dale seconded the motion. Nan Scott made a correction to the minutes – The directory will be online if approved by the Executive Board. Membership in attendance voted to accept with the correction.


Phoebe announced that Patsy Brookshire is retiring from hanging the quilts at the Rec Center. If you are interested in taking this position, please talk with Patsy.

Phoebe recognized Cindy McEntee as a new Judy Niemeyer Certified Instructor. Congratulations!


Documentation – Evelyn DePaolo reminded the membership that the next documentation will be on Saturday, February 10th from 9:30 a.m. – 3:30 pm and invited the members to visit to see how documentation is done.

Membership Book – Phoebe gave a big “Thank You” to Ruth Johnson for a job well done!

Finishing School – Paulette Stenberg encouraged members to come attend and bring something to work on. It’s a great way to meet members and get or give help on quilting projects.

Challenge Quilt – Judy McCoy reminded the members to pick up the written information on the “IT’S ELEMENTAL” Earth – Wind – Fire – Water Challenge.

Newsletter/Communications – Nan Scott reported that the new website is up and running. Yeah! She will work with members and committee chairs on using the site. Membership information should be sent to Paula Hnyda. An email will be sent to the membership when additions are made to the BLOG.

Online membership information will be voted on at the Executive Board Meeting.

2018 Raffle Quilt & Tickets – Nan Scott reported that Quilt is currently at Family Fabrics in

Waldport. Raffle Quilt tickets were sold at the Albany Quilt Show by Nancy Payne, Diane Tillotson, Ruth Hutmacher and Nancy Terhaar. THANK YOU there were 668 tickets sold!

2019 Raffle Quilt – No Report

Quilt Show – Jackie Stankey reminded membership of Quilt Show Meeting on February 15th from 1:15 – 3 p.m. at the Carriage House. Committee Chairmen will be making reports of plans and everyone is invited to attend the meeting.

Christmas Placemat Project – Shirley Gilmore showed a sample placemat. Placemats would be

brought to potlucks and hung at quilt show in the cafeteria. Placemat directions will be put on the website. Finished placemats should be brought to the June or July meeting so they can be hung at the Quilt Show and will be returned at the September meeting. A suggestion was made to use flannel instead of batting so that glasses sit better on the placemat. Perhaps a placemat exchange at the potluck?

Community Quilts – Phoebe Hein reminded the membership that Community Quilts are a way to give back to the community. We need 6 people to volunteer to be on the committee and commit to show up at worksite on project days. We need a space for meeting. Phoebe talked with Ruth about possibly having the Community Quilt meetings in her Waldport shop. It would be a great space to work in and there is storage space in the back of the store for the committee supplies. Ruth was offered free advertising for her shop on the website and a monthly rental fee. Amount of rental fee will be discussed at the Executive Board Meeting. DO NOT bring items for Community Quilts until there is a chairperson for the committee.

Hospice Quilts – Paulette Stenberg – reported that there is going to be a Fundraiser for Newport Hospice and they are asking for Quilts, crocheted hats, sewn or crocheted Lap blankets and mittens that can be sold to raise money. You can receive a tax donation for your item and finished items can be delivered to the Hospice office. Items need to be received by April 1st. For more information contact – Bonnie Rimola @ 1-916-605-6309.

Veterans Quilts – Virginia Dale reported that here will be a March “sew-in” at Bayshore on Friday, April 2nd.

Membership – Ruth Johnson reported there are 72 members and 5 guests present.

Programs/Workshops – Jennifer Reinhart – free items left on the table at meetings will be picked up by Bev or Ruth and put into Grab Bags for the Quilt Show.

Workshops: March 10th – Get To Know Your Surger – $30

April 13th – Sheila McKay – Minky & Cuddle – $80 for blanket and slippers $105 to add pillow

May 11th – Baltimore Workshop (kit included) – $55

Workshops are open to everyone and they need to be filled to put them on.

March program will be “Final Days of Judy Niemeyer Certification” by Cindy McEntee. Fresh pie will be served and the New Guild Summer T-Shirt will be unveiled.

October – Fall Program – School House Round About with 6 stations that members will rotate thru with demonstrations and hands-on projects.


Georgia Sabourin gave a Re-Cap of the Quilt Guild Retreat at the Oregon Gardens. It was a fun event with lots of laughter, conversation and whirling sewing machines. Thank you to everyone for making it such a special event. Next year’s retreat is being planned, date will be announced soon and the committee will try to make it coincide with the Albany Quilt Show. Pictures will be posted on the website. Survey information will follow. Possible “Sam Elliott” idea.

Retreat Show and Share

Georgia Sabourin – Judy Niemeyer Wedding Quilt pieces

Diane Tillotson – Patriotic Table Runner and Easter Wall Hanging

Karen Oetjen – yellow circles applied to applique, purple/yellow border, Watermelon Quilt

Jackie Stankey – Wheel Quilt Blocks, start of bed quilt

Phoebe Hein – Block of the Month

Rene Dickerson – Hunter Star

Lisa Taylor – Blocks from 2007 Quilt Top, more blocks from 2007, fused applique blocks

Janet Sylvester – Secret Auction Picture Quilt Top

Janice Hoffman – Sloth Quilt Top

Rose Shaw – Fat Quarters “Strip Poker” lots of fun at retreat, Quilt Top Woven Blocks

Evelyn DePaolo – 25 Blocks for Quilt Top

Nancy Terhaar – Vintage Moments Center Quilt Top

Velma Freudenthal – worked on Mrs Billings Coverlet

Ruth Hutmacher – Block of the Month Birds and Farm Girl Vintage Quilt Top

Chris Benedetti – Fishes Quilt Top

Sue Stephenson – Red and Black Quilt Top

Cheryl Kramer – finished 2 Judy Niemeyer units

Gloria Zirges – New York Quilt Blockszabo

Crystal Beard – Black and White

Nan Scott – started 4 Patch in 2016, Posie Supreme “Sisters Cut from The Same Bolt” bound and sleeve applied

Announcement – International Challenge Quilt Show in Yachats, February 24-25 at The Commons.

Karen Don0bedian and Lisa Taylor have pieces in the show.


Donated Gift– Merrilee Wilson won a “Colors of Seasons” jigsaw puzzle.

Nifty Notions – Bev Ohngren won a Quilt Safe.

Quilters Surprise – Marian Brown won a book of T-Shirt patterns and a craft organizer bag.

SABLE – Black/Red/White was won by Diane Tillitson, Janet Sylvester and Ruth Hutmacher

Block of the Month – Merrilee Wilson reported that directions will be posted on the website

Monthly winner – Jane Szabo

Show & Share

Norma Horn – Block of the Month Quilt in blues/purples

Rose Shaw – Pinwheel Baby Quilt

Lisa Taylor – brown/blue quilt top

Sylvia (from Eugene) – Urban Nine Patch

Anne-Marie Mann – Log Cabin pillow

Dee Hill – Sampler from Jean Amundson class

Laura Phagen – Block of the Month – Valentines Hearts Anniversary Quilt

Paulette Stenberg – Small Quilt for Silent Auction, brown hand quilted Raffle Quilt for Lebanon FISH


Executive Board Meeting, Feb. 15th, 10-11:30a.m. at Carriage House

Quilt Show Meeting, Feb 15th, 1:15-3p.m. at Carriage House

Finishing School, Feb 22nd, 10a.m.-4p.m. at Carriage House

Next General OCQG Meeting, Thursday, March 8th, 12:30p.m. at Atonement Lutheran Church

Meeting was adjourned at 2:20 pm


Respectfully submitted by Marian Brown, OCQG Secretary



FEBRUARY 15, 2018


The meeting was called to order by President, Phoebe Hein at 10 a.m. A quorum was present.


Approval of Minutes – Velma Freudenthal moved that the minutes of the January Executive Board Meeting be approved as published. Motion was seconded by Jackie Stankey and approved by vote.


Treasurer’s Report – treasurer’s report was accepted as presented.


Old Business

Community Quilts – Phoebe Hein reported that Ruth at Family Fabrics in Waldport has agreed to host Community Quilts meetings on the lst Thursday of the month and is willing to provide storage for supplies. Family Fabrics is moving locations on March 1st and will have 9 lockers available for storage at the new location. Space should be ready to go in April. Discussion followed regarding providing free advertisement for use of the space and a monthly rental fee. Nan Scott offered to apply for a Tribal Grant to pay for costs of work space and storage. Further discussion will be carried over for more discussion at next Executive Board meeting in March including whether we should give Ruth free advertising and a monthly rental fee, or only a monthly rental fee. Sue Stephenson agreed to be committee chairperson and will work to educate the general membership about the Community Quilts Program. It will be a goal to provide better reporting back to the guild and encourage better participation by the guild members.


New Business

Veterans Quilt Project will have a presentation at the American Legion on March 12th at 7 p.m. All guild members are encouraged to attend to show support for this project.


Committee Reports

Advertising – no report

Budget – no report

Challenge Quilt – no report

Communications – Nan Scott reported that we are getting closer to having all parts of the website running smoothly. Membership will receive email notification when BLOG updates are put on the web. If membership directory information is put on the website it would be a PDF and would be available to members in “members only” area with same password for all members. It would not be available on the menu system used by the general public.

Motion was made by Debbie Mosley to put the membership directory on the website, password protected, available only to membership and allow redaction only at membership renewal time. Motion was seconded by Sue Stephenson and approved by vote.

Community Quilts – Phoebe Hein read a thank you from the Samaritan Hospital Foundation for the seven quilts they received.

Documentation – Twy Hoch, next documentation will be April 14th from 9:30 a.m. to 3:30 p.m. at the Carriage House in Newport. Call Twy for appointment.

Finishing School – Paulette Stenberg, next meeting is February 22nd from 10 a.m. to 4 p.m. at the Carriage House. Consider it a “mini retreat”.

Hospitality – no report

Library – no report

Membership – Phoebe Hein, the membership has grown by 1, current membership at 179. Send any changes needed to Ruth Johnson.

Merchandising – no report

Programs/Workshops – Jennifer Reinhart reported that all contracts have been signed, the year is full and schedule is on page 6 in the membership book. The committee is currently working on the 2019 schedule and requests that wants and wishes be given to the committee. The committee is finding that presenters are not traveling as much as they used to and cost is very expensive. In order to make workshops doable they need to be filled. Everyone is very excited about the September meeting when the Portland Modern Quilt Guild will be the program.

Quilt Show – Jackie Stankey reminded group that there is a meeting today at 1:15 p.m. The contract has been signed with the Rec Center and the committee is working on parking issues. “Modern Quilts” will be a new category at the show and the definition of Modern Quilts is being composed.

Raffle Ticket Sales – Nan Scott reported 668 tickets were sold at the Albany Quilt Show. To date

have received $1082, tickets out to membership 1225, stubs returned 1089.

2018 Raffle Quilt – Nan Scott, Quilt will be displayed at the Yachats International Show on February 24th-25th and tickets will be sold. She is negotiating to have the Quilt displayed at NW Quilters Guild, May 11th-12th, 44th Annual Festival of Quilts at the Expo Center in Portland.

2019 Raffle Quilt – no report

Retreat – Georgia Sabourin reported there will be sign-up in April. She is working on making dates coincide with the Albany Quilt Show.

Audit – Phoebe Hein reported that the audit will be completed by March Executive Board meeting.

VQP – Twy Hoch reported there will be a March “sew-in” in Waldport and a “sew-in” in Newport in April at the Extension office.

Rec Center Hangings – Debbie Mosley has agreed to take over this project. “Spring Quilts” will be hung next, bring to March Guild meeting and be sure to put name on quilt. Debbie plans on changing quilt display seasonally.

JN Mini-Retreat – Jennifer Reinhart reported May retreat is full and will have two certified

instructors. Registration is open for the October retreat.


Miscellaneous – Nan Scott reported that the New Forms with the New Logo are up on the website.



February 22nd – Finishing School, 10 a.m. – 4 p.m. at Carriage House, Newport.

March 8th – General Meeting at Atonement Lutheran Church, Newport

(12:30 p.m. Table Walk, 1 p.m. Meeting)

March 15th – 10 a.m. Executive Board Meeting, Carriage House, Newport

March 15th – 1:15 p.m. Quilt Show Meeting

Meeting was adjourned at 11:40 a.m.


Respectfully submitted by Marian Brown, OCQG Secretary