Meeting Minutes

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OREGON COASTAL QUILTERS GUILD GENERAL MEETING MINUTES JANUARY 9, 2020

The meeting was called to order by President, Diane Tillotson at 12:58 p.m.

Announcements

Membership was reminded to turn off cell phones during the meeting.

A note was received from Veteran, Roger Wilson, thanking us for his Quilt of Valor.

A $200 donation was received from Jim, Evelyn and Mark DePaolo. The money was earmarked for the Veterans’ Quilts project. Secretary was directed to write a thank you note.

Debbie Mosley announced she will return the Blue Christmas Quilts that have been hanging in the Rec Center at next month’s meeting. She is looking for Valentines and Shamrocks to hang in February and animals for March.

Minutes

Roseanne Berton moved to accept last month’s minutes as published on the Guild’s blog. Motion was  Seconded by Gail  Chipman and passed by a voice vote of the membership.

Committee Reports

Documentation

Evelyn DePaolo announced the next Quilt Documentation will be in Lincoln City at the museum on February 15. Call Twy (541/563-3899) to reserve a spot on the appointment list.

Veterans’ Quillts Project

Ginger Dale reported that the Veterans Quilt Project needs more quilts. Donations can be in the form of completed quits or quilt tops that will then be quilted by a volunteer. Rose Shaw showed an example of the beautiful embroidered labels that Pat Laub provides for each quilt given to a veteran. 

Quilt Show

Darcy de la Rosa reported that there are still volunteer positions available for the quilt show. The list and sign up sheet were posted on the back table.

Challenge Quilt 2020

Velma Freudenthal reminded the membership that the theme of this year’s challenge is the 100th anniversary of women’s right to vote. She pointed out that we may be the end of the generation that knew ladies who were not able to vote until 1920 when the new law was enacted. She further reported that ideas and information are readily available on the internet. So far 16 people have enrolled in the challenge.

Community Quilts

Sue Stephenson told members that her committee meets at Ruth’s Family Fabrics in Waldport the 1st Thursday of each moth. She has quilts that need to be bundled with batting and backing; others that need to be quilted and more that need to be bound. She only has about 20 finished quilts in inventory now. She is also low on hospital pillows.

Membership

Ruth Johnson announced 4 guests: Sandra Quinn (from Alaska), Diane Hough (from Lincoln City), Jean Rogers (from Newport) and Janet Bowen (from Lincoln City). Both Jean and Janet joined the guild at the break. There were 74 members signed in for the meeting. Total membership for 2020 is 130.

Workshops

Janet DeSau announced that 2020 workshops have posted to the guild website. Gail Chipman’s jelly roll bag is the next workshop. There are still spaces available.

Retreat

Georgia Sabourin reported the retreat roster is full. She reminded everyone that 9:30 a.m. Tuesday Jan. 28 is the earliest arrival time. Room check-in is 3:00 that day. There will be a workshop led by Cyndie Wenz at the retreat. For a fee of $5.00, attendees will make a lined bag with an inside pocket. Cyndie will provide patterns and batting. Friday Jan. 31 checkout is noon, allowing time to visit the quilt show in Albany on the way home. There will be one more e-mail sent to attendees before January 28.

Show and Share

Dee Hill showed a Veteran quilt for a “like-a-son” friend who served 28 years in the Navy. Her creation included a photo of him and another of the aircraft carrier he was assigned to, as well as a mariners compass block and many star patterns. The center was a soaring eagle panel.

Christine Benedetti shared a hearts quilt from the February 2019 Block of the Month.

Jackie Stankey showed a miniature quilt with an interesting pieced border. She plans to enter it in the quilt show.

Twy shared her grandson’s childhood quilt featuring farm tractors and wagons with working wheels. She said it has been hanging at the Mission Mills Museum in Salem for the past 3 months.

Jean Larson showed her niece’s quilt “When the Cows Come Home.”

Program: Silent Auction

All purchases were finalized after the break, concluding at 2:00.

Drawings and Prizes

  • Quilters Surprise won by Kathleen Holt included a zippered bag, an electric seam ripper and a mirrored compact.
  • Nifty Notion was a pin caddy won by Linda Patrick.
  • S.A.B.L.E. drawing was won by Kathleen Holt and Bev Ohngren. Next month, fabrics will be red, white and black.
  • There was no drawing for Block of the Month, but next month’s project, a strip pieced heart, was shown.

Reminders

  • Meralee Wilson has the new rack cards for the 2020 quilt show and raffle quilt. She encouraged members to pick up and deliver them in their travels.
  • Executive meeting January 16 at the Carriage House, Newport
  • Finishing School January 23, Carriage House, Newport
  • Community Quilts February 6, Ruth’s Family Fabrics, Waldport
  • Documentation February 15, Lincoln City Museumr
  • Next Meeting February 13 at Atonement Lutheran Church, Newport

Meeting adjourned at 2:30 p.m. 

Respectively submitted by Toni Brodie, co-Secretary OCQG

OREGON COASTAL QUILT GUILD EXECUTIVE MEETING JANUARY 16, 2020

The meeting was called to order at 10a.m. by President Diane Tillotson.

Approval of Minutes – Jean Amundson moved that the minutes of the November 2018 Executive Board Meeting be approved as published.  Motion was seconded by Darcy de la Rosa and approved by a voice vote.

Treasurer’s Report was given by Janet Sylvester and accepted as presented.  Nan Scott gave an explanation of the report for new members and emphasized the importance of Committee Chairs to review their sections of the report.  Paulette Stenberg moved that $2000 from the Outreach Balance be moved to the Special Speaker account and the remainder of the balance be moved to Outside Grants. Motion was seconded by Maria Hunter.  The motion was passed by a voice vote.

Old Business

President Diane Tillotson reminded the members of the importance to have each committee represented at the Executive Board Meetings.  It takes 14 to have a quorum.  There will be a sign-up sheet passed around at each meeting.

Block of the Month – Meralee Wilson brought up the question “Does there need to be a minimun number of participants to continue since it is a budgeted item.”  Discussion followed regarding the question.  Everyone seemed to agree that it is important to continue since it helps to teach new techniques.  It was recommended that Block of the Month be moved up in the agenda.

Communications – Great job.

Community Quilters – Lindanne Perdue gave the yearly report:

Distribution 2019 – 394 – SitUpon Pillows (after-school programs) 42; Totes 25; Burp Cloths 180; Hospital Pillows 35; Childrens Corner Pillows 48; Pillowcases 100; CAC Tote Bags 5; Dog Beds 4; Oncology bags 84; Cariology bags 46.  Quilt inventory beginning 2020 is 20.  There are also 6 quilts set aside for Habitat for Humanity House build in Newport which hopefully will be distributed next week.  Recipients – Seashore Literacy Center, Waldport WIC, Philomath School District School Nurse, Blodget School Nurse, Kings Valley School Nurse, Waldport Schools Nurse, Toledo Schools Nurse, Lincoln County Foster Parents Association, Lincoln  County Head Start, My Sisters Place, Samaritan House, Childrens Advocacy Center, Samaritan Hospital Oncology, Ssamaritan Hospital Cardiology, Habitat For Humanity, Samaritan Hospice, Newport, Samaritan Hospice, No. Lincoln County, Lakeview Senior Living, Lincoln City, Neighbors For Kids, Kids’ Zone, CASA, Safe Families, Lincoln County Youth Shelter.  Current Needs – Burp Cloths, Pillow Cases, Lap sized quilts.

The Community Quilters are looking for purple fabric in at least l yard pieces.

Documentation – Evelyn DePaolo reported there have been 1900 Quilts Documented.  Quilts are needed for the documentation date in Lincoln City on February 15, 2020.  Documentation is open for

any quilts.

Finishing School – Paulette Stenberg reported Finishing School is next week from 10am-4pm at the Carriage House.  Come one, come all with your projects.  It’s a great time to turn your UFO to an FFO.

Hospitality – Georgia Sabourin reported that the committee is working well.

Library – no report

Membership – Maria Hunter is working on transition needs.

Merchandising – Rose Shaw reported they are waiting for Dennis’ new creation.  A request was made for the committee to consider some clothing with the new design.

Programs/Workshops – Janet DeSau reported that the year schedule is complete.  Information for the year is posted on the BLOG for all to read.  If a Guild Committee or a small group such as Bayshore Quilters or Knotty Ladies does the program, special purchases can be reimbursed.

Publicity – Jean Amundson should be given information for articles.

2020 Guild Retreat – Georgia Sabourin reported it is fully booked and will be a good time for all.

Sable – Ruth Hutmacher will put additional reminders on the Guild Website BLOG for members.  Yearly SABLE listing is in the Membership Booklet.

Veterans Project – Twy Hoch reported there will be a Sewing Party at Bayshore on March 20th from 10am-4pm with a presentation to people from South County after lunch at 1pm.  Everyone is invited to join the fun!

2020 Quilt Show – Darcy de la Rosa reported the monthly meetings will start in February and will be held on the 3rd Thursday at 1:15pm (same day as Guild Executive Meeting).  There are still some openings for committee chairs.  New Rack Cards have arrived.  Raffle Tickets will be available at the next General Meeting along with a schedule for where the quilt will be displayed (shops and shows).

2020 Raffle Quilt – Phyllis Mitchell reported tickets are ready for sale.  Quilt will be displayed at the  Guild Retreat and at the show in Albany .  Postcard will go in ticket envelopes and tickets will be available for pick-up at the next General Guild Meeting in February.  Phyllis would like to be on the agenda to make regular “announcements” at the Guild meetings.

2021 Raffle Quilt – Almost complete and ready for quilting.

Guild Website – Everyone was reminded that it is the responsibility of “each committee chair” to update their page on the website.  If you need help, contact Nan.

Meeting was adjourned at 11:45am.

Respectfully submitted by Marian Brown, Co-OCQG Secretary

Announcements

  • Finishing School – 1/23; 10am-4pm at Carriage House, 545 SW 9th St., Newport
  • Community Quilters – 2/6; 10am-2pm Family Fabrics, Waldport
  • General Meeting – 2/13; Atonement Lutheran Church, Newport
  •        Table Walk 12:30pm  / General Meeting 1pm
  • Documentation – 2/15; 9:30am-3:30pm Lincoln City
  • Executive Board Meeting 2/20; 10am Carriage House, Newport