Meeting Minutes

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OREGON COASTALQUILTERS GUILD GENERAL MEETING SEPTEMBER 12, 2019

The meeting was called to order at 6 p.m. by President, Diane Tillotson.

Announcements

Diane announced that the memorial service for Phyllis Mitchell’s husband Gordon will be on September 21st at the Church of the Nazarene in Newport at 1 p.m.

Minutes

Debbie Mosley  moved for acceptance of the August General Meeting minutes.  Motion was seconded by Twy Hoch and passed by a voice vote.

Merchandising – Becky Mershon announced that Dennis McGregor has agreed to do a new image for the Quilt Guild’s 30th Anniversary in 2021.  Dennis has done the previous artwork for the guild and has agreed to  the new art piece for the same price $3,800.  In order to have the design items ready for the 2020 Quilt Show the order needs to be placed now with a down payment of 50% which equals $1900.  Total cost will be $3800 and the balance due will be included in the 2020 budget. Joan Johnson moved that the Guild commission Dennis McGregor to design a new art piece to be used by the Guild and that $1900 be paid as a down payment.  Motion was seconded by Sandy Lane and passed by a voice vote.

Committee Reports

Nominating Committee – Meralee Wilson reported that sign-ups for committees will be at the October meeting and encourages everyone to consider being a committee chair.  Talk to Meralee or current chairpersons to get further information about the committees.

Veterans Workshop – Ginger Dale reported that Saturday, September 21st there will be a workshop at Bayshore  to make veterans quilts featuring the challenge medallions and everyone is encouraged to participate.  Pins and ribbons from the Quilt Show can be picked up today. Everyone that has worked on a Veterans quilt can pick up a pin.  The next Veterans workshop will be Friday, October 21st at Atonement Lutheran Church.  Bring your sewing machine and come for a day of fun work.  There are currently 41 Veterans on the quilt list.  September 29th there will be 7-8 quilts presented at the 10am service at Atonement Lutheran Church.  In November 15 quilts will be given out on Veteran’s Day.

Finishing School – Paulette Stenberg reminded everyone that finishing school is a great time to work on projects and meet new people.  You can come and just enjoy the fellowship, no project is required.

Membership – Gail Chipman reported 83 members present, 2 guests and l new member, Julia Bostwick.

Directory Update – Nan Scott shared how to use the online membership directory.  If you need help, contact Nan.  Please remember the password is not to be shared.

Programs/Workshops – Janet DeSau reported that next month the program will be Mister Domestic with “Let Go” –  How to find joy in quilting.  There will be a workshop on Saturday,  October 11th at Atonement starting at 10am.  Cost is $30.

2020 Guild Retreat – Georgia Sabourin reminded everyone that today is the last day for the $50 nonrefundable  deposit.  There are 5 on the waiting list.

Quilt Show – Darcy de la Rosa reported the labels for quilts displayed at the Quilt Show have arrived and can be picked up at the membership table.

Program

Janet DeSau, Jane Szabo and Christine Benedetti presented “Sometimes A Great Notion”.  Jane gave an informative and light hearted presentation on the movie that was  filmed in Lincoln County starring Paul Newman and Henry Fonda, the song Good Night Irene and a list of benefits from daily quilting.

A raffle filled with Notions followed:

  • LED Daylight Sewing Light – $137 – Nancy’s Notion/winner Linda Bice
  • Wool Ironing Mat – $40 – Sew Hound/winner Nan Scott
  • LED Light Pad – $21 – Amazon/winner Meralee Wilson
  • Cutting Edge Ruler – $14 – Missouri Star Quilt Co/winner Julia Bostwick
  • Roll N Press – $13 – Sew Hound/winners Joann Simpson and Janet Sylvester
  • Hot Ruler – $12 – JoAnn’s/winner Jackie Stankey
  • Jelly Roll Sasher – $10.25 – Sew Hound/Cindy Wenz
  • Stash N Store – $10 – Craft Warehouse/Rose Shaw
  • Lighted Magnetic Wand – $9 – Amazon/Fran Whited
  • Fons and Porter Ripper – $6 – Joann’s/Dolores Wagner
  • Wonder Clips – $2.75 –  Sew Hound/Beth Nicholson and Ann Flescher
  • Steam A Seam – $4.50 – Sew Hound/Marylynn Kleeman and Nancy Blanck
  • Magnetic Parts Tray – $4.30 – Fred Meyer/Marilyn Workman
  • Snap N Store – $1.66 – Craft Warehouse/Bev Hergenrader, Marian Brown, Teecia Cornelius, Jean Amundson
  • Magic Sizing – $.97 – Walmart/Pat Laub and Joan Johnson
  • A fun time was had by all as the “Great Notions” were passed out.  The program committee reminded the membership that daytime meetings start in October.
  • Quilters Surprise – Debbie Mosley
  • Betty Jones won an Ott Lite.
  • Nifty Notions – Debbie Mosley
  • Nancy Cross won a Super Best Press and bottle of water
  • SABLE – Teecia Cornelius – next month Halloween Fabric
  • winners – Lana Pries, Sally Vraspir, Toni Brodie, Joy Johnson and Sheila Stevenson.
  • Block of the Month – Meralee Wilson reported the new block is a Leaf Pattern.  Wool ornaments class will be given before the October meeting at 12 noon.  3 Table Runners – winners Ann Flescher, Beverly Ohngren and Liz Morrow.
  • Show  & Share
  • Jane Szabo shared two Sensory Quilts (Fidget Quilts)  that she made for Community Quilts
  • Libby Coulton shared a Block of the Month from Grandmas Attic  and a quilt in orange and greens.
  • Rose Shaw shared a Sea Star Table Runner and multi colored placemats
  • Dolores Thomas  shared a Christmas Table Runner with bling, two table runners and 2 table toppers from 60 degree cuts out of border prints
  • Jackie Stankey  shared a mini pineapple quilt
  • Toni Brodie showed a 13 block quilt from Ann Davis Stash, will be sold in boutique next year for Ann Davis Memorial Scholarship Fund. Shared a teal/green/gray and white quilt made for her daughter-in-law
  • Maria Hunter  shared a Japanese Quilt and an Asian Quilt in reds and blacks for her dad
  • Paulette Stenberg showed a bright colored Taco Night 3 Quilt made for family gathering and a Jack Dempsey, Trailer pattern quilt made for her sister that has a BIG RV
  • Meeting was adjourned at 7:25.

Reminders

  • Executive Board Meeting  9/19 – 10-11:30am at Carriage House
  • Veterans Workshop 9/20 – 10am-4pm at Bayshore, Waldport
  • Finishing School – 9/26 – 10am-4pm at Carriage House
  • Community Quilters 10/3 – 11am-3pm at Family Fabrics, Waldport
  • Documentation 9/14 – 9:30am-3:30pm at Carriage House
  • General Membership Meeting 10/10 at Atonement Lutheran Church, Newport
  •       Table Walk 12:30pm / General Meeting 1:00pm
  • Respectfully submitted by Marian Brown, Secretary OCQG

Oregon Coastal Quilters Executive Board Meeting September 19, 2019

The meeting was called to order by Vice President, Meralee Wilson at 10 a.m.  A quorum was not present.

 Minutes

Becky Mershon presented the following addendum to the August 15th Executive Board Meeting minutes.  Under new business, merchandising, Becky Mershon would be allowed to sign a contract with Dennis McGregor.  Nan Scott moved for approval of September 19th minutes with the addendum presented by Becky Mershon.  The motion was seconded by Ginger Dale and approved by a voice vote.

Treasurers Report

Janet Sylvester presented the current Treasurers Report and it was accepted as presented.  Ginger Dale had some questions regarding “how to read” the new format.  Nan Scott reminded the board that it is important for the committees to review their balances in the treasurers report monthly.  If you need line item clarity of the Treasurers Report please let Nan or Janet know as soon as possible.

Old Business

Nominating Committee – Meralee Wilson needs to fill the Secretary position and will post information on the BLOG and announce at the next General Membership Meeting.

Budget – Janet Sylvester will present the new budget to the Executive Board at their October meeting and to the Membership at the November General Membership Meeting.  Outgoing committee chairs must submit a budget for their committee, both income and expense.  Please get your budgets to Janet within the next week.

New Business

By Laws – Pg 51, Article V, Sect 4c.  Recommend the following change, no comma after the word website, should read: c. Make a monthly financial report to Executive Board and Membership, publish on the guild website an annual financial report, and provide financial reports as required by outside agencies. Change will be presented to the membership for a vote at the October General Membership Meeting.  End of year report will be posted on the WEB and a copy of the treasurers monthly report will be posted on the bulletin board by the membership table.

Committee Reports

2020 Quilt Show – Darcy de la Rosa has the committee sign-up sheet for the Quilt Show.

Challenge Ideas – BLOG will announce to the membership that Challenge Ideas need to be brought to the October General Membership Meeting.

2020 Raffle Quilt – BLOG will announce that it’s time for suggestions for the 2020 Raffle Quilt.  A complete idea needs to be presented and the presenter needs to be willing to see the project thru to the completion of the quilt.

Block of the Month – Meralee Wilson reported going well.

Communications – Melissa Hollenbeck asked that information for the BLOG be sent as soon as possible.

Community Quilters – Meralee Wilson read the following report from Sue Stephenson.

We have delivered 237 quilts so far this year and numerous other items.  I will be meeting with a representative from safe families, a new organization for us, next week.  We have delivered several quilts to the Lincoln County Youth Center and need about half a dozen more twin size quilts that have a youth motif.

Documentation – Twy Hoch reported there are 5 openings for the October Documentation date, October 12th.  Give Twy a call to make an appointment.

Finishing School – Marylynn Kleemann reported projects are being finished at Finishing School.

Membership – Ruth Johnson reported there were 85 attendees at the September Membership Meeting, 1 new member and 2 guests.  2 renewals for next year have already been received.  A reminder that the password for the e-directory is not to be shared and will not be in print in the new membership booklet.

Members report it is easy to get to the e-directory.

Merchandising – Becky Mershon reported they are looking forward to seeing the new painting from Dennis McGregor.

Programs/Workshops – Janet DeSau reported that the program for October will be Mister Domestic. There are still 8 spaces available for the workshop – cost $40/non-members, $30/members,  Information will be placed on the BLOG.

Publicity – Jean Amundson reported there will be an article on the program and workshop in the News-Times.

SABLE – Teecia Cornelius reported fabric for October is Halloween.

Veterans Project – Ginger Dale reported there will be a work party at Bayshore tomorrow.  There will be a presentation of 7-8 quilts at Atonement Lutheran on Sunday, September 29th at 10 a.m.  A work party will be held at Atonement Lutheran on October 18th.  Pillowcases are needed for the quilts, pattern will go up on the website under community quilts.

2020 Raffle Quilt – Meralee Wilson reported the tickets and post cards have been ordered and the quilt will be “out and about” on display soon.  Ticket packets for the members will be available for pick-up at the January meeting.

Announcements

A thank you was received from the Children’s Advocacy Center for the donation from the  Library Viewers Choice Award.

Lincoln County Food Share will be presented with a check for $614.95 at the October General Membership meeting.  The check represents half of the funds raised by the Small Quilt Auction at the 2019 Quilt Show.

The meeting was adjourned at 11:20 a.m.

Reminders

  • Finishing School – 9/26 – 10am-4pm at Newport Carriage House
  • Community Quilters – 10/3 – 10am-2pm at Family Fabrics in Waldport
  • General Membership Meeting – 10/10 – Atonement Lutheran Church
  •   noon – wool applique ornament class; 12:30 – Table Walk; 1:00 General Meeting
  • Mister Domestic Workshop – 10/11 –  10am – Atonement Lutheran Church
  • Documentation – 10/12 – 9:30am – 3:30pm at Newport Carriage House
  • Executive Board Meeting – 10/17 – 10am at Newport Carriage House

Respectfully submitted by Marian Brown, Secretary OCQG