Quilt shops closing

At our last guild meeting mention was made of 3 area quilt shops who are closing their doors due to retirement, lack of sales or whatever.  They are:

Creative Fabrics – Hwy 101 Wheeler OR

Ladies of Liberty Quilt Shop – Independence OR

Quiltwork Patches – Corvallis OR

It’s sad to see shops closing for whatever reason.  Let’s remember we have 3 great shops in the area and we need to support them so they can stay open.  They are:

Sew Hound – Siletz

Quilters Cove – Newport

Ruth’s Family Fabrics – Waldport

We love our locals – thanks everyone!

Phoebe Hein, President


New Retreat Policies

Hi everyone – Your OCQG Executive Board realized there was a need for policies relating to the Guild retreats.  After suggestions, revisions etc, the Board unanimously approved the following policies.  Since they will not be published until next year’s membership book is printed, I wanted all of you to have the opportunity to read them, and print if desired.  We will have a limited number of copies available at the Membership Table for new members.

Thank you to all who worked on this project.  Please email me at if you have questions.

Phoebe Hein, OCQG President



  1. Included are:
    a.  The Guild  Retreat
    b.  The Judy Neimeyer Mini Retreats
  2. If it applies, instructors will be paid their stipulated contracted fee.
  3. Costs for the retreat will be decided by the committee chairmen and divided evenly among the participants. Costs may include but are not limited to:  instructor fees, rental fees, room fees, food fees…etc.
  4. The minimum and maximum number of attendees will be determined by the committee chairmen, taking all details into consideration.
  5. GUILD members have “first preference” for retreats. Organizers will maintain a waiting list for “backup” participants.  NON-Guild participants will be allowed to attend retreats if space is available at the time of the final payment deadline (as set by the committee) and there are no members remaining on the wait list.
  6. RETREATS are self-sustaining. They are listed on the back of the treasurer’s report.  Their funds rollover from year to year.  Any extra income is not absorbed by the guild.
  7. The retreat and its content shall not infringe on any copyright laws.
  8. OCQG Retreats will be scheduled with due consideration for other guild activities, i.e. Workshops, programs, quilt show, etc.….
  9. The $10 discount for Guild committee chairmen and Quilt Show chairmen does not apply to Retreats.
  10. Each Retreat requires a Non-Refundable, Non-Transferable $50 deposit. The due date for the deposit is determined by the committee.
  11. A receipt will be given when the deposit is made. The receipt will include but is not limited to:
    a.  The time, date, and location of the retreat
    b.  Amount paid and amount due
    c.  Required signature of the participant


  1. Retreat attendees must pay the non-refundable non-transferable deposit to receive detailed retreat information.
  2. Deposit and full payment deadline is decided by the committee chairmen.
  3. Any signups without the $50 deposit paid on or before the deposit deadline will lose their spot and be moved to the bottom of the wait list.
  4. It is the attendee’s responsibility to make payment in full on or before the deadline.  If payment is not received on time the attendee will lose their space in the retreat and their $50 deposit.
  5. Retreat fees are non-refundable. If there is a compelling reason a participant can’t attend, they may, rather than lose their fee, find a substitute to attend in their place.  The retreat committee may have a wait list.  In this case, the first person on the wait list will be contacted and the two of them can exchange money.
  6. The Retreat Committee will initiate sign-ups for any Retreat at a date of their choosing. At the time of sign-up, the full Retreat fee, OR a $50 non-refundable, non-transferable deposit will be collected.
  7. The $50 deposit can be counted toward the Retreat fee up to 30 days prior to the Retreat or the final full payment deadline set by the committee.
  8. Full Refunds will be available only if the Retreat is cancelled or rescheduled. In the event of a serious emergency for the participant or an immediate family member a refund may be given and is subject to Board approval.  The refund will not include the $50 non-refundable, non-transferable deposit and any cost to the retreat committee resulting from the cancellation.
  9. No Refund will be given for cancellations by non-members.
  10. If a participant is seeking a refund it is their responsibility to initiate the process with the following steps:
    a.  Fill out a Reimbursement Request (available on the guilds website under Forms) stating the reason for the refund.
    b.  Turn that Reimbursement Request in to the committee chairmen for that particular Retreat.
    c.  The committee chairmen will either approve or deny the request
    d.  If the request is denied the participant can then submit the request to the OCQG Board President where it will be brought before the OCQG Board for further consideration.
    The decision of the OCQG Board is final.

Click here for a more compact, printable version.

June Blog II

Below are a few update articles that are in addition to the June Blog.  Read on and stay in the know.

Hello Quilters,
Finally going to start the Quilt in the Garden signup at the June General Meeting.  We are looking forward to another fun filled Retreat in 2019.  Dates are Tues Jan. 29th checkin & Fri Feb 1st checkout.
Rates remain the same: 1 ppr – $440, 2 ppr – $290, 3 ppr – $260 & 4 ppr – $240.

    There will be more information at the signup table & updates in the future.  A $50 nonrefundable deposit is due on or before the Sept 13th meeting.  Final Retreat payment will be due on or before the Dec. 13th meeting.  Hope to see you at the Retreat.

Your Retreat Committee,
Georgia, Cyndie, Linda, Renee & Sherry

COMMUNITY QUILTERS.  We meet on the 1st Thursday of each month, and our next date will be June 7, beginning at 10:00.  Our meeting place is Ruth’s Family Fabrics on 101 in Waldport, next door to the Subway.  We welcome members to come and go at their leisure.  Bring your lunch if you plan to stay awhile.  PLEASE DO NOT BRING YOUR SEWING MACHINES!  We have limited space to work, and our primary focus is to create “kits” for the guild members to take home and complete.  You will be asked to select a pattern from our extensive collection, and then pick out materials to create a quilt top.  You have the option to stay and cut the material as directed in the instructions, or take the material home to do the cutting.  We have found we have a better response and quicker turnaround when the material is pre-cut in the kits.  So come on down and become a bonafide kit designer – it’s a lot of fun to be so creative!

UGLY FABRIC CHALLENGE (now called BEAUTY FROM THE BEAST).  We have decided to put this challenge on hold until after the quilt show.  If you took a fabric for this challenge already, you can now take a deep breath.  For those who wanted to participate but were put off by the short time frame to complete, we will bring back those “lovely” materials to the October guild meeting.  We’d like to have a nice selection from which our guests can choose their favorite at the 2019 show.

DOG BEDS.  Community Quilters is no longer accepting dog beds or materials for dog beds.  Currently there are no organizations willing to accept these items.  However, we have noticed in the past that many of our members include orphan blocks, accurately cut strips and blocks, etc., in the bags left with us for dog beds.  These items were clearly intended to be used in a quilt, but sometimes we find we have cut too many pieces to use in our creations.  We are happy to accept these items to be used in the construction of community quilts.

URGENT NEEDS.  We have received many requests for quilts that are more appropriate for boys, especially teenagers.  Good fabric choices are sports, Star Wars, camo, local high school colors, local college colors, pro athletic teams, etc.  These quilts need to be at least lap, and even better, twin sized. We are also hearing that all kids really gravitate to quilts that have flannel or plush as backing.  We will have a good supply of flannel in our storage to use if you need it.

We have also had a request for “burp cloths” to be used with babies who come in with drug issues.  We don’t have a lot of specifics to provide, but all of us moms remember those spitting up times and what we used to control the mess.  We have been advised that these are made from flannel, and can be pieced.  I’m sure they would be happy with virtually any size, but let’s limit the size to no larger than 2X2.  I’ll pass along more specifics as we receive them, but this is a great opportunity to use up those flannel scraps, and the need is extremely urgent.

Sue Stephenson

Small Quilt Auction – Just want to remind everyone it is time to turn in any small quilts you want to donate. Please put a label on it & pin the name of your favorite charity to the quilt. I won’t be at the June meeting so turn in any quilts to Anne-Marie Mann. Thank you.

Linda Reeve

Member raffle ticket sales must be finalized by the July meeting, but we still have about six weeks to sell.  Can you pick up another packet … or two … of three?  There will be a useful ‘NanMade’ prize for the person who sells the most tickets.  We have 186 members and only 74 have picked up tickets.  Please do your part to make this major fund raising effort s success this year.

Nan Scott

Don’t forget to read the minutes of the May meeting before the June 14th general meeting so that you will be informed.  Read them here.

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