Meeting Minutes

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Oregon Coastal Quilters Guild
Executive Board Meeting
March 19, 2026

Members Present: Viki West, Darcy de la Rosa, Barbara Kinzel, Debbie Mosley, Jennette Buss, Janet Sylvester, Laurie Downing, Cindy McEntee, Jane Szabo, Lynn Moody, Gail Chipman, Rose Shaw, Nancy Hoover, Pamela Potter, Ann Brakob, Pat Laub, Marianne Geiger, Tamara Craig.

Meeting Quorum = 16 in attendance beyond President, which meets quorum requirements of a minimum of 12.

Meeting Called to order at 10:00a by Viki West.

Old business –

Still waiting for some job description for cross training.

Gail and Ellen have not started the audit of last year’s financials.

New Business –

Need to investigate a new centralized P. O. box. (Newport Post Office or possibly they newer Post and Ship near Rec Center)

Ellen Hawks letter. – Open letter of resignation from the group.

As a board discussion of her claims regarding politics, we have worked hard as a guild to shut down any kind of these political views. This whole incident is an unfortunate incident that we will try better to address in future.

Asking that we not talk on our phones during meetings.

Committee Reports

BOM – Joy Johnson – not in attendance

Budget/Finance – Pat Laub – Going through the fund accounting that Janet brought to my attention. In doing this correction I discovered we should have paid from the silent acution of the quilt show to the food share $525 but only paid $500. Should we put it back to general fund or send a $25 check to food share. Viki says put back to general fund, they could also be selected as a charity this year.

Challenge – Darcy de la Rosa – Nothing new 25 people signed up.

Comm. Quilters – Nancy Hoover – Report that they workshop went really well. It is amazing how many donation items were created in the workshop.

Communications

Blog – Nancy Nash – Not in attendance – Still looking for someone to take over her job.

Webpage – Ann Brakob – don’t have anything for now except are pictures being taken from show & share. But if we are not taking the pictures we will probably hide this page on the website.

Documentation – Joanne Sedlacek – not in attendance

Meeting Logistics

ZOOM – Darcy de la Rosa – need someone else to help as a backup. Viki noted she will ask at next meeting to have someone be backup for Darcy on the Zoom setup and running.

Set-up – Jennette Buss – nothing to report

Hospitality – Laurie Downing – Workshops come along –

if you use the supplies from the hospitality bin, please let her know when things are low.

Membership – Patti Stephens – Nothing to report (by Gail Chipman)

Merchandising – Penni Meyers – Not in attendance

Programs/Workshops – Pamela Potter/Lynn Moody – Think things are going well. Moving into planning for 2027.

Publicity (written) – Jane Szabo – Nothing new, but if you need something published either on Facebook or in paper please let me know.

2026 Quilt Show – Cindy McEntee – well I think we are doing well, but I think after this afternoon meeting, I will have a better idea of what committee chair may need filling. Our judge was checking all the hotels for that weekend and the prices were ridiculous. Meeting today is in the small conference room.

Ann asked if Cindy has a person assigned for maintain the Quilt Show section of the web page.

Because of this information regarding hotel prices, Pamela brought up that we might need to relook at our guest presenter’s stipend for hotels going forward.

2027 Raffle Quilt – Barbara Kinzel – nothing new to report. Will be working with Jane Szabo and Tamara Craig in the coming weeks.

Quilter’s Surprise – Debbie Mosley – Nothing to report

2026 Raffle Quilt Ticket Sales – Marianne Gieger – In process to work out schedule for moving quilt around to the quilt shops and the various fairs.

A Portland Quilt, Art and Craft show that is next month reached out to Marianne, and she is in correspondence with them to see if this is additional option for ticket sales.

Sound system we are getting some help from Lisa Taylor’s husband and his connections for our sound system. Helped at last meeting to discovered one of the hand mics had gone bad. Took that to see if it could be repaired. Also, he is going to talk to a sound system friend about lighter speakers.

Veteran’s Project – Rose Shaw – nothing new to report but that we have a new leader taking over the efforts. Will carry-on. Jennette is the new leader.

Barbara Kinzel made a motion to adjourn; Laurie Downing seconded the motion. Meeting adjourned at 10:54am.

Information – Announcements

April General Mtg –@ 5:30 pm table walk 6:00 pm Meeting @ Atonement Lutheran Church Newport

Respectfully submitted,

Tamara Craig, Secretary

Oregon Coastal Quilters Guild
General Meeting Minutes
March 12, 2026

Meeting Called to order by Viki West at 1:01.

Motion to approve minutes made by Barbara Kinzel. Seconded the motion
was made by Lindanne Perdue. Voted and passed.

Pat Laub has the financial report in the back for review.

Correspondence:

Carson Valley Quilt Guild – June 6-7,2026 Douglas County Community
Center. Gardnerville, NV

Yachats Art Quilt Show “Connecting Threads” is March 28-29 10a-4p at the
Yachats Commons

Eugene Quilt Guild Show – May 1-2 at the Lane County Fair Grounds

Announcements:

Bonnie Robinder – who owns Patchwork Oasis just had double by-pass
surgery.

Program – Community Services Projects:

Amy Copa – Samaritan Pacific Coast Hospital – Many thanks

Gail Barker – Case Manager for Confederate Indian of Siletz Tribe – So
very thankful for the quilts that we as a guild have provided. They are a
cuddly art piece that sends the message their cared for. Shared
information about the struggles with in the Confederated Indian Tribal
community for the children. Currently locally we have 20 kids in care. Will
get us a list of good omens symbols for the Tribal community.

Lynn Moody – Baby project with Samaritan Pacific Coast Hospitals –
quilts, burp clothes, and receiving blankets. Approx. 100 quilts in the last
1.5 years.

Nancy Hoover – Spoke about the need to have help this year with 45 to 50
Head Start quilts (an effort that our beautiful late Barb Martin was the
largest contributor and will be missed). These quilts stay with a child until
they go on to elementary school. These quilts are washed often and very
loved for many years by these children.

Sarah Cole – Manager of Labor and Delivery at PCH relayed how very
thankful and appreciated all the gifts the new families receive from our gifts
of burp clothes, receiving blankets, and quilts. She noted that we have a
large Guatemalan community and the new mothers from that community
are so greatly appreciative of the quilts for their new babies.

Committee Reports:

2026 Challenge Quilts: Darcy de la Rosa. – Semi-quincentennial –
America Beautiful (National Park or Monument or Scenic Wonder) 102” in
circumference. Must have a flag on it anywhere on the quilt (front, back or
label, binding.) Due by July 1, 2026. Check the website if you have
questions.

Community Quilters – Nancy Hoover – Donated to SPCH: 22 seat belt
pillows, 15 (9”x9”) pillows, 13 hospital pillows, 8 baby quilts, 2 receiving
blankets, 10 knitted baby caps, 65 burp clothes.

The website has been updated with the new chemo bag instructions.

If you pick up a quilt bundle to be quilted do so when it there and available
for you instead of sitting storage. We don’t expect them back next meeting
unless that works in your timeline.

Thank you to anyone who returned a quilt that you worked on and Lynn
and Pamela for helping to arrange today’s speakers.

Tomorrow will be a Community Quilters workday from 9-4 here at
Atonement. This is a day to come visit and spend time with people who
share your interest in sewing and fabric while creating items that help the community. Drop ins welcome, you don’t need to spend the whole day.
Many different projects will be available to work on.

Our most requested quilt sizes:
–30ish x 30ish for baby quilts (I interpret this as 29”-39” square)
–40ish x 50ish for various children’s groups (I’ll interpret as a 38-48” x
48-58”)
Then also Literacy needs 15”x15” pillows

Documentation – JoAnne S.– We had our last meeting back in February
met at the Maritime museum and had 12 quilts. Some were old and some
were new. May 23 will be the next meeting in Lincoln City, and it is 5$ a
quilt.

Membership – Patti S.– Directories are here and those asking to be mailed
they were mailed out last week. 172 members as of today. 75 total
attendances; 66 in room, 9 on Zoom. New members: n/a, Guests: n/a

Merchandise – Penni M. – Bags are half price today. Denim shirts in both
dark and light denim color are 45

Quilt Show – Cindy M. – Quilt show efforts are underway. Anyone that
wants to be part of the quilt show. We need volunteers. Pamela is
Volunteer Coordinator. We already have 12 vendors. Meeting next
Thursday at the Library conference room (on the first floor). Lots of
volunteer projects more hands make for lighter work for all.

Small Quilt Auction – Viki W. – Is accepting small quilts for the small quilt auctions. Remember to fill out form with value for starting, buy at once.

Boutique – Gail has almost got all the volunteers, need tags contact. To have things in the boutique you must work at least 3 hours somewhere in the quilt show efforts. Information online regarding pins to attach tags.

Raffle Quilt 2026 Ticket Sales – Marianne – Green is the raffle tickets this
year. Will be dropped off at stores. Found out there is a Summer Fest mid-July in Toledo (weekend after 4 th of July). Still researching county fair
options. Heritage Days in June.

2027 Raffle Quilt – Barbara K. – Storm at Sea pattern with a whale
applique. Twin Size. (Jane, Barbara and Tamara will be working on it).

2026 Retreat– Viki – April 21-24, 2026. – We have a waiting list for this
year’s retreat, but we are currently full. First email has gone out for those
signed up and paid. There is a retreat fabric for making the retreat
challenge. The 2 ½” strip exchange is Polka dots. Please bring a placemat
with you name on it.

Veteran’s Project – Rose – 721 quilts to date. We have 20 on list to be
handed out soon just waiting for labels. March 26 th 9am – 3pm. Next will
be a presentation to half of the 20 veterans on list. No April meeting.

Workshops – Pamela and Lynn: March is community quilt workday. (bring sewing machine or serger). April meeting, we are doing the Log Cabin Quilt – Rebecca Carter is coming from Finely Together in Lebanon to be April speaker. Strips need be combination of light and dark. Class is $55 and book is $25.
May meeting – Sarah Albert – 2 – ½ Day workshop Painted Fabric
Workshop. All-Star Sampler Platter is May 16th and 17th (will be available 7 days after) all online classes.

Raffles:
Block of the Month: Darcy de la Rosa – Winner
Nifty Notions: Jeannette Buss – Color Therapy color book
Nifty Notions: Ruth Hutmacher – Pattern
Quilters Surprise: Lynn Moody – Sign of words you can’t use in Sewing
room and Peddle Mat

Get ‘r Done – Project to be done in April #2. The winners of the March #
challenge are Lorna and Rose Shaw.

Show and Share:
–Paulette Stenberg– Bayshore group did the quilting on this, beautiful
–Paulette Stenberg – Blocks she put together two quilt retreats ago
and put together during this year’s Olympics.
–Teecia Cornelius – Christmas Quilt put away for a while Ribbons and
Bows.
–Teecia Cornelius – Scottish Highlander Cow (Heiland Coo was the
tour guilds name) put together with Lisa Taylor quilted.
–Teecia Cornelius – Quilt of Curves (Quilt Con magazine). Beautiful
modern quilt.
–Penni Meyers – Took of year and half to complete a block quilt of the
month project.
–Joy Johnson– Facebook viewed. And did it without a pattern.
–Bonnie Ross – Cut out in Thanksgiving Love modern fabric with older.
–Diane Tillotson – Kit she picked up at an estate sale. And given to
small quilt auction.
–Wanti Luft – I made this last year with her Turtles on the back.
Beautiful sea colors.
–Colleen Cunningham – Started this over 15 years. Had to find more
fabric to finish. Beautiful.
–K. Fort – Bargello quilt for grandson that is getting married.
–Jean Amundson – Kit from Connecting Threads, added binding and
boarder – Putting in small quilt auction
–Group Share: Nancy H. Maralee, Pamela, Rose, Rhonda from last
month’s workshop project of Hearts taught by Darcy.

Acknowledgements & Announcements-
–Community Quilters: 4/2/2026 10a – @ Saint Lukes by the Sea in
Waldport
–April OCQG General mtg 4/9/2026@ 6pm, Atonement Lutheran Church
–March OCQG Board Mtg: 3/19/2026 @10a on Zoom
–Veterans Sew In: 3/26/2026 @ 9:30a-3:00p Siletz Grange

Motion to adjourn by Diane Merys and seconded by Diane Tillotson.

Meeting adjourned at 2:45p.

Respectfully submitted,

Tamara Craig
Secretary

Oregon Coastal Quilters Guild
Executive Board Meeting
January 15, 2026

Members Present: Barbara Kinzel, Janet Sylvester, Penni Meyer, Viki West, Pamela Potter, JoAnne Sedlacek, Jane Szabo, Jennette Buss, Patti Stephens, Ann Brakob, Darcy de la Rosa, Rose Shaw, Marianne Geiger, Debbie Mosley, Tamara Craig

Meeting Quorum = 14 in attendance beyond President, which meets quorum requirements of a minimum of 12.

Meeting Called to order at 10:03a by Viki West.

Barb Kinzel made motion to approve November minutes. Rose Shaw seconded the motion. Voted and approved.

Old business –

New Business –

Pat will have year-end report done by February meeting.

Patti S. needs any standing rules or policy changes made over the course of 2025, Tamara noted she would get that to Patti.

The raffle quilt cards for advertising still need to be created and ordered. This is a joint effort between Raffle Quilt committee and Quilt Show.

Committee Reports

BOM – Joy Johnson – not in attendance

Budget/Finance – Pat Laub – not in attendance

Challenge – Darcy de la Rosa – Thanking whoever got the information and rules up on the website. Have 24 people.

Comm. Quilters – Nancy Hoover – Not in attendance

Communications

Blog – Nancy Nash – Not in attendance (looking for someone to take this over)

Webpage – Ann Brakob – want to continue to streamline the website. Wanting to delete stuff older than 2 or 3 years.

Documentation – Joanne Sedlacek – Nothing new to report just looking to getting signups for February documentation workshop.

Meeting Logistics

ZOOM – Darcy de la Rosa –

Set-up – Jennette Buss – Asked if we should put up signs for the meetings for table walk. The discussion was that that should be the responsibility of the committee to put up signs if they feel appropriate.

Hospitality – Laurie Downing – For hospitality we are going to move the break to right after the committee reports and before the speaker/program.

Membership – Patti Stephens – Cranking up on the directory revisions updates. Tamara Craig made motion to change the verbiage on page 52 under Membership see following verbiage, seconded by Rose Shaw.

Membership #1. Addresses and contact information will only be published within the printed directory format.

Membership #3. Annual membership validation will be issued as a sticker to be placed on name tags and will be distributed with membership directory. (If there is a need to validate membership for possible discounts a picture of member name tag can be made with clear reading of valid membership date sticker.)

Merchandising – Penni Meyers – nothing to report.

Programs/Workshops – Pamela Potter/Lynn Moody – We had good attendance for January workshop. We have created an evaluation sheet for feedback on workshops. Maralee wants to work with the committee.

Publicity (written) – Jane Szabo – Publicity doesn’t have a budget and so someone suggested we put an ad regarding the quilt show. Pamela wondered if we could connect with a calendar for classes. She is to send Jane the information.

2026 Quilt Show – Cindy McEntee – not in attendance

Quilter’s Surprise –Debbie Mosley – good sales and if they are not in attendance they don’t win so that is an incentive to stay after break to win.

2026 Raffle Quilt Ticket Sales – Marianne Gieger – Ordered raffle tickets, got the sign-up for the quilt fest. Then I will be working on the postcards for the Raffle Quilt.

Veteran’s Project – Rose Shaw – Presentation next Thursday and we will have 12 to 13 during the gathering.

Tamara Craig made a motion to adjourn; Rose Shaw seconded the motion. Meeting adjourned at 11:09am.

Information – Announcements

Veteran’s Sew Day – 1/22/2026 @9:30 – 3pm Siletz Grange

Community Quilters – 2/5/2026 @ 10am – 3pm St Lukes by the Sea in Waldport

November General Mtg – 2/12/2026 @ 12:30pm table walk 1:00 pm Meeting @ Atonement Lutheran Church Newport

Respectfully submitted,

Tamara Craig, Secretary

Oregon Coastal Quilters Guild – General Meeting Minutes

January 8, 2026

Meeting Called to order by Viki West at 1:01.

Motion to approve minutes made by Barb Kinzel. Seconded the motion was made by Ellen Hawks. Voted and passed.

Pat Laub has the financial report in the back for review.

Correspondence:

Announcements:

Anyone with 2025 expenses that need reimbursement needs to get that in today and no later than end of next week.

Christmas card from Phillis Walden a member via zoom in Pennsylvania in the card was a donation of $200 with a $100 to Veterans and $100 to door prizes.

Committee Reports

2026 Challenge Quilts: Darcy de la Rosa. – Semi-quincentennial – America Beautiful (National Park or Monument or Scenic Wonder) 102” in circumference. Must have a flag on it anywhere on the quilt (front, back or label, binding.) Due by July 1, 2026.

Community Quilters – Nancy H.– Samaritan house: 10 quilts, 8 pillowcases, 12 tote bags. Pick of the litter: 9 dog beds.

25 people completed surveys. Based on those responses we will be focusing our work on the following: Habitat, Nursing Homes, Hospitals, Head Start, CASA, Neighbors for Kids. If we have more quilts and resources, we will share with additional agencies.

The top things that the responses are willing to sew (in order of responses): Pillowcases, Receiving Blankets, Throw Quilts, Lap Quilts, Burp Clothes, Chemo Bags, Adult Bibs for Nursing Homes.

11 people indicated they would like the committee to provide fabric pieces cut and ready to assemble.

15 indicated they prefer to sew at home

11 indicated they would be sewing as a group

10 indicated they would help long are or tie quilts. We will be following up with those people.

Documentation – JoAnne S.– February 28, 2026, at Maritime Museum on the bay front from 9:30 to 3:30. The documentation process does the recording of several things from size, fabric used, who did the parts of the quilt if a new one. The person requesting quilting receives a copy of the report and we maintain a copy at the Burrows House.

Get ‘r Done – Project to be done in February is #5. The winners of the January #4 challenge are Gae Laurance and Ellen Hawks.

Membership – Patti S.– 66 total attendances; 60 in room, 6 on Zoom. New members: Bonnie Ross, Dorian Hill, Terri Mills. Guests: Jeane Hooper (former president)

Merchandise – Penni M. – not in attendance

Raffle Quilt 2026 Ticket Sales – Ellen Hawks for Marianne – Need help with Salem Quilt Show Ticket Sales. The Salem quilt show is February 12-14, 2026. Volunteers get free admission to the show but must pay for parking. The show is at the Oregon State Fairgrounds.

2026 Retreat- Viki – April 21-24, 2026. Rooms are $375 or RV is $205. Taking applications now through January meeting with a $50 deposit. Final payment must made by February meeting. There is a retreat fabric for making the retreat challenge. The 2 ½” strip exchange is Polka dots.

Veteran’s Project – Rose – In 2026 we are starting a new day of the month the 4^th Thursday. So, the first meeting will be Jan. 22, 2026, at the Siletz Grange starting at 9:30a – until no later than 3:00p. Bring your own lunch or a little restaurant across street. Presented 710 to date but during January meeting will be presenting between 9-12 quilts during the meeting.

Workshops – Pamela and Lynn:

January workshop is a bag class tomorrow

February is Darcy de la Rosa teaching mini heart mosaic class, Friday, February 13^th, the cost of the workshop is $27 (which includes pattern).

March is community quilt workday. And Nancy Hoover is our speaker

Rebecca Carter is coming from Finely Together in Lebannon will be April speaker.

Program – Trunk Show by Annette Duerr – Bags and More Bags

Last July, Penni and Lynn were at a retreat in Finely Together they found Annette Duerr as a speaker. Annette is a Lebannon native who has been quilting for 30+ years and making bags for 15 years.

Using cork provides a water-resistant surface to you bag and it doesn’t stretch. When sewing cork, it better to use a size 90 needle with fabric. Also better to use size 5 zipper for bags as they hold up better (the sizing number of zipper is teeth size). Cork is expensive so you need to lay out the cork with the back facing up and lay out your pieces so before you cut you can get all of you pieces out the most efficient.

Give bags a try.

Plug for “Finely Together” shop in Lebannon is have once a month retreat that is a Friday/Saturday retreat. And more classes will be coming this next year.

Raffles:

Nifty Notion: Wanti Luft

Quilters Surprise: Nancy Nash

Programs raised $105 Longenberger basket drawing. The winner was Lorna Myers

Show and Share:

Paulette Stenberg– First quilt a beautiful unique pattern for sun bonnet quilt. Second quilt was a result of the Bayshore ladies quilt retreat strip exchange which made a cute and bright quilt.
Ellen Hawk – non quilters (made by Linda Reed, won at the senior center thanksgiving event) can have quilts when they enter fundraiser drawings. Beautiful lap quilt.
Rose Shaw – Bought all the fabric at the quilt show this summer. Beautiful hues of blue with sea and ocean theme. This is the first of 4 she plans to make for family members.
Kathleen Holt – Gorgeous Blues and Blacks with log cabin with stars

Acknowledgements & Announcements-

Community Quilters: 2/5/2026 10a – @ Saint Lukes by the Sea in Waldport
February OCQG General mtg 2/12/2026 @ 1pm, Atonement Lutheran Church
January OCQG Board Mtg: 1/15/2026 @10a on Zoom
Veterans Sew In: 1/22/2026 @ 9:30a-3:00p Siletz Grange

Motion to adjourn by Rose Shaw and seconded by Diane Tillotson. Meeting adjourned at 2:48p.

Respectfully submitted,

Tamara Craig, Secretary

Oregon Coastal Quilters Guild – General Meeting Minutes

December 11, 2025

Meeting Called to order by Viki West at 1:10pm.

Motion to approve November minutes made by Beverly Brassfield. Seconded the motion was made by Betty Wilson. Voted and passed.

Pat Laub has the financial report in the back for review.

Correspondence:

Christmas card from Newport Chamber of Council

Announcements:

December 17^th Jennette Buss is having a sew in at her house for Veteran’s see information on back table by sign-in.

Surveys for Community Quilts have been placed on your table please fill out and return to back table.

Cindy McEntee is happy to announce the Feature Quilter for the 2026 Quilt Show – Linda MacKown. Linda shared that this was a big honor but a bit scary. She noted that she has learned from many teachers but especially this guild.

Program – Holiday Potluck

The food was wonderful and the games and door prizes of table decorations was fun.

Committee Reports

Community Quilters – Nancy H.– Samaritan House: 8 quilts, 6 pillowcases. PCSH (Newport): 22 baby quilts, 23 receiving blankets, 7 knitted caps, 69 burp cloths, 12 chemo bags. Ocean View Senior Living: 15 walker bags.

Documentation – JoAnne S.– nothing new

Get ‘r Done – Project to be done in January is #4. The winners of the December #6 challenge were Gae Laurance and Nancy Hoover.

Membership – Patti S.– 52 total in attendance; 0 on Zoom. Total membership that has renewed to date is 94 out of the 189 members. New members: Allison Smith.

Merchandise – Penni M. – merchandise sale for meeting only.

Raffle Quilt 2026 – Tamara C. – Completed. Thanked everyone that helped with all the different portions of the quilt. Quilt is hanging on display at front of room.

Veteran’s Project – Rose – In 2026 we are starting a new day of the month the 4^th Thursday. So, the first meeting will be Jan. 22, 2026, at the Siletz Grange starting at 9:30a – until no later than 3:00p. A little over 700 quilts presented to date. We have 4 quilts that need quilting.

Workshops – Pamela and Lynn:

January workshop – purse bag class is $35 (instructor is Annette from Lebanon Quilt Shop) complete kit is $65, several other options check with Pamela and Lynn when signing up. Full next year’s program and workshop line-up will be on website soon.

Also, Darcy de la Rosa made a heartfelt presentation of president’s quilt to Viki West.

Raffles:

Block of the Month: Jennette Buss won December block of the month. Then we had an end of year winner separate prize which went to Jennette Buss. Joy Johnson also announced that she will have a co-chair in 2026 that will be Teecia Cornelius.

Show and Share:

(Sorry lost the list of who shared please forgive the secretary who has had a chaos of a month after meeting)

Acknowledgements & Announcements-

January OCQG General mtg 1/8/2026 @ 1pm, Atonement Lutheran Church
January OCQG Board Mtg: 1/15/2026 @10a on Zoom
Veterans Sew In: 1/22/2026 @ 9:30a-3:00p Siletz Grange

Meeting adjourned at 2:50pm.

Respectfully submitted,

Tamara Craig

Secretary