Meeting Minutes
Oregon Coastal Quilters Guild
Executive Board Meeting
March 19, 2026
Members Present: Viki West, Darcy de la Rosa, Barbara Kinzel, Debbie Mosley, Jennette Buss, Janet Sylvester, Laurie Downing, Cindy McEntee, Jane Szabo, Lynn Moody, Gail Chipman, Rose Shaw, Nancy Hoover, Pamela Potter, Ann Brakob, Pat Laub, Marianne Geiger, Tamara Craig.
Meeting Quorum = 16 in attendance beyond President, which meets quorum requirements of a minimum of 12.
Meeting Called to order at 10:00a by Viki West.
Old business –
Still waiting for some job description for cross training.
Gail and Ellen have not started the audit of last year’s financials.
New Business –
Need to investigate a new centralized P. O. box. (Newport Post Office or possibly they newer Post and Ship near Rec Center)
Ellen Hawks letter. – Open letter of resignation from the group.
As a board discussion of her claims regarding politics, we have worked hard as a guild to shut down any kind of these political views. This whole incident is an unfortunate incident that we will try better to address in future.
Asking that we not talk on our phones during meetings.
Committee Reports
BOM – Joy Johnson – not in attendance
Budget/Finance – Pat Laub – Going through the fund accounting that Janet brought to my attention. In doing this correction I discovered we should have paid from the silent acution of the quilt show to the food share $525 but only paid $500. Should we put it back to general fund or send a $25 check to food share. Viki says put back to general fund, they could also be selected as a charity this year.
Challenge – Darcy de la Rosa – Nothing new 25 people signed up.
Comm. Quilters – Nancy Hoover – Report that they workshop went really well. It is amazing how many donation items were created in the workshop.
Communications
Blog – Nancy Nash – Not in attendance – Still looking for someone to take over her job.
Webpage – Ann Brakob – don’t have anything for now except are pictures being taken from show & share. But if we are not taking the pictures we will probably hide this page on the website.
Documentation – Joanne Sedlacek – not in attendance
Meeting Logistics
ZOOM – Darcy de la Rosa – need someone else to help as a backup. Viki noted she will ask at next meeting to have someone be backup for Darcy on the Zoom setup and running.
Set-up – Jennette Buss – nothing to report
Hospitality – Laurie Downing – Workshops come along –
if you use the supplies from the hospitality bin, please let her know when things are low.
Membership – Patti Stephens – Nothing to report (by Gail Chipman)
Merchandising – Penni Meyers – Not in attendance
Programs/Workshops – Pamela Potter/Lynn Moody – Think things are going well. Moving into planning for 2027.
Publicity (written) – Jane Szabo – Nothing new, but if you need something published either on Facebook or in paper please let me know.
2026 Quilt Show – Cindy McEntee – well I think we are doing well, but I think after this afternoon meeting, I will have a better idea of what committee chair may need filling. Our judge was checking all the hotels for that weekend and the prices were ridiculous. Meeting today is in the small conference room.
Ann asked if Cindy has a person assigned for maintain the Quilt Show section of the web page.
Because of this information regarding hotel prices, Pamela brought up that we might need to relook at our guest presenter’s stipend for hotels going forward.
2027 Raffle Quilt – Barbara Kinzel – nothing new to report. Will be working with Jane Szabo and Tamara Craig in the coming weeks.
Quilter’s Surprise – Debbie Mosley – Nothing to report
2026 Raffle Quilt Ticket Sales – Marianne Gieger – In process to work out schedule for moving quilt around to the quilt shops and the various fairs.
A Portland Quilt, Art and Craft show that is next month reached out to Marianne, and she is in correspondence with them to see if this is additional option for ticket sales.
Sound system we are getting some help from Lisa Taylor’s husband and his connections for our sound system. Helped at last meeting to discovered one of the hand mics had gone bad. Took that to see if it could be repaired. Also, he is going to talk to a sound system friend about lighter speakers.
Veteran’s Project – Rose Shaw – nothing new to report but that we have a new leader taking over the efforts. Will carry-on. Jennette is the new leader.
Barbara Kinzel made a motion to adjourn; Laurie Downing seconded the motion. Meeting adjourned at 10:54am.
Information – Announcements
April General Mtg –@ 5:30 pm table walk 6:00 pm Meeting @ Atonement Lutheran Church Newport
Respectfully submitted,
Tamara Craig, Secretary
Oregon Coastal Quilters Guild
General Meeting Minutes
March 12, 2026
Meeting Called to order by Viki West at 1:01.
Motion to approve minutes made by Barbara Kinzel. Seconded the motion
was made by Lindanne Perdue. Voted and passed.
Pat Laub has the financial report in the back for review.
Correspondence:
Carson Valley Quilt Guild – June 6-7,2026 Douglas County Community
Center. Gardnerville, NV
Yachats Art Quilt Show “Connecting Threads” is March 28-29 10a-4p at the
Yachats Commons
Eugene Quilt Guild Show – May 1-2 at the Lane County Fair Grounds
Announcements:
Bonnie Robinder – who owns Patchwork Oasis just had double by-pass
surgery.
Program – Community Services Projects:
Amy Copa – Samaritan Pacific Coast Hospital – Many thanks
Gail Barker – Case Manager for Confederate Indian of Siletz Tribe – So
very thankful for the quilts that we as a guild have provided. They are a
cuddly art piece that sends the message their cared for. Shared
information about the struggles with in the Confederated Indian Tribal
community for the children. Currently locally we have 20 kids in care. Will
get us a list of good omens symbols for the Tribal community.
Lynn Moody – Baby project with Samaritan Pacific Coast Hospitals –
quilts, burp clothes, and receiving blankets. Approx. 100 quilts in the last
1.5 years.
Nancy Hoover – Spoke about the need to have help this year with 45 to 50
Head Start quilts (an effort that our beautiful late Barb Martin was the
largest contributor and will be missed). These quilts stay with a child until
they go on to elementary school. These quilts are washed often and very
loved for many years by these children.
Sarah Cole – Manager of Labor and Delivery at PCH relayed how very
thankful and appreciated all the gifts the new families receive from our gifts
of burp clothes, receiving blankets, and quilts. She noted that we have a
large Guatemalan community and the new mothers from that community
are so greatly appreciative of the quilts for their new babies.
Committee Reports:
2026 Challenge Quilts: Darcy de la Rosa. – Semi-quincentennial –
America Beautiful (National Park or Monument or Scenic Wonder) 102” in
circumference. Must have a flag on it anywhere on the quilt (front, back or
label, binding.) Due by July 1, 2026. Check the website if you have
questions.
Community Quilters – Nancy Hoover – Donated to SPCH: 22 seat belt
pillows, 15 (9”x9”) pillows, 13 hospital pillows, 8 baby quilts, 2 receiving
blankets, 10 knitted baby caps, 65 burp clothes.
The website has been updated with the new chemo bag instructions.
If you pick up a quilt bundle to be quilted do so when it there and available
for you instead of sitting storage. We don’t expect them back next meeting
unless that works in your timeline.
Thank you to anyone who returned a quilt that you worked on and Lynn
and Pamela for helping to arrange today’s speakers.
Tomorrow will be a Community Quilters workday from 9-4 here at
Atonement. This is a day to come visit and spend time with people who
share your interest in sewing and fabric while creating items that help the community. Drop ins welcome, you don’t need to spend the whole day.
Many different projects will be available to work on.
Our most requested quilt sizes:
–30ish x 30ish for baby quilts (I interpret this as 29”-39” square)
–40ish x 50ish for various children’s groups (I’ll interpret as a 38-48” x
48-58”)
Then also Literacy needs 15”x15” pillows
Documentation – JoAnne S.– We had our last meeting back in February
met at the Maritime museum and had 12 quilts. Some were old and some
were new. May 23 will be the next meeting in Lincoln City, and it is 5$ a
quilt.
Membership – Patti S.– Directories are here and those asking to be mailed
they were mailed out last week. 172 members as of today. 75 total
attendances; 66 in room, 9 on Zoom. New members: n/a, Guests: n/a
Merchandise – Penni M. – Bags are half price today. Denim shirts in both
dark and light denim color are 45
Quilt Show – Cindy M. – Quilt show efforts are underway. Anyone that
wants to be part of the quilt show. We need volunteers. Pamela is
Volunteer Coordinator. We already have 12 vendors. Meeting next
Thursday at the Library conference room (on the first floor). Lots of
volunteer projects more hands make for lighter work for all.
Small Quilt Auction – Viki W. – Is accepting small quilts for the small quilt auctions. Remember to fill out form with value for starting, buy at once.
Boutique – Gail has almost got all the volunteers, need tags contact. To have things in the boutique you must work at least 3 hours somewhere in the quilt show efforts. Information online regarding pins to attach tags.
Raffle Quilt 2026 Ticket Sales – Marianne – Green is the raffle tickets this
year. Will be dropped off at stores. Found out there is a Summer Fest mid-July in Toledo (weekend after 4 th of July). Still researching county fair
options. Heritage Days in June.
2027 Raffle Quilt – Barbara K. – Storm at Sea pattern with a whale
applique. Twin Size. (Jane, Barbara and Tamara will be working on it).
2026 Retreat– Viki – April 21-24, 2026. – We have a waiting list for this
year’s retreat, but we are currently full. First email has gone out for those
signed up and paid. There is a retreat fabric for making the retreat
challenge. The 2 ½” strip exchange is Polka dots. Please bring a placemat
with you name on it.
Veteran’s Project – Rose – 721 quilts to date. We have 20 on list to be
handed out soon just waiting for labels. March 26 th 9am – 3pm. Next will
be a presentation to half of the 20 veterans on list. No April meeting.
Workshops – Pamela and Lynn: March is community quilt workday. (bring sewing machine or serger). April meeting, we are doing the Log Cabin Quilt – Rebecca Carter is coming from Finely Together in Lebanon to be April speaker. Strips need be combination of light and dark. Class is $55 and book is $25.
May meeting – Sarah Albert – 2 – ½ Day workshop Painted Fabric
Workshop. All-Star Sampler Platter is May 16th and 17th (will be available 7 days after) all online classes.
Raffles:
Block of the Month: Darcy de la Rosa – Winner
Nifty Notions: Jeannette Buss – Color Therapy color book
Nifty Notions: Ruth Hutmacher – Pattern
Quilters Surprise: Lynn Moody – Sign of words you can’t use in Sewing
room and Peddle Mat
Get ‘r Done – Project to be done in April #2. The winners of the March #
challenge are Lorna and Rose Shaw.
Show and Share:
–Paulette Stenberg– Bayshore group did the quilting on this, beautiful
–Paulette Stenberg – Blocks she put together two quilt retreats ago
and put together during this year’s Olympics.
–Teecia Cornelius – Christmas Quilt put away for a while Ribbons and
Bows.
–Teecia Cornelius – Scottish Highlander Cow (Heiland Coo was the
tour guilds name) put together with Lisa Taylor quilted.
–Teecia Cornelius – Quilt of Curves (Quilt Con magazine). Beautiful
modern quilt.
–Penni Meyers – Took of year and half to complete a block quilt of the
month project.
–Joy Johnson– Facebook viewed. And did it without a pattern.
–Bonnie Ross – Cut out in Thanksgiving Love modern fabric with older.
–Diane Tillotson – Kit she picked up at an estate sale. And given to
small quilt auction.
–Wanti Luft – I made this last year with her Turtles on the back.
Beautiful sea colors.
–Colleen Cunningham – Started this over 15 years. Had to find more
fabric to finish. Beautiful.
–K. Fort – Bargello quilt for grandson that is getting married.
–Jean Amundson – Kit from Connecting Threads, added binding and
boarder – Putting in small quilt auction
–Group Share: Nancy H. Maralee, Pamela, Rose, Rhonda from last
month’s workshop project of Hearts taught by Darcy.
Acknowledgements & Announcements-
–Community Quilters: 4/2/2026 10a – @ Saint Lukes by the Sea in
Waldport
–April OCQG General mtg 4/9/2026@ 6pm, Atonement Lutheran Church
–March OCQG Board Mtg: 3/19/2026 @10a on Zoom
–Veterans Sew In: 3/26/2026 @ 9:30a-3:00p Siletz Grange
Motion to adjourn by Diane Merys and seconded by Diane Tillotson.
Meeting adjourned at 2:45p.
Respectfully submitted,
Tamara Craig
Secretary