Meeting Minutes
Oregon Coastal Quilters Guild
Executive Board Meeting Minutes
September 17, 2026
Members Present: Barbara Kinzel, Lynn Moody, Penni Meyers, Viki West,
Jane Szabo, JoAnne Sedlacek, Janet Sylvester, Nancy Hoover, Pat Laub,
Pamela Potter, Ann Brakob, Joy Gutknecht (arrived at 10:37), Tamara
Craig
Meeting Quorum = 11 in attendance which meets quorum requirements of
a minimum of 12.
Meeting Called to order at 10:01am by Viki West.
August Meeting minutes were not voted on as we did not have Quorum
Viki asked if the Treasurer’s report has been reviewed with any questions.
Old business – none
New Business – Should we reach out to find if Red Cross could use our
quilts. Currently Community quilters only have throw quilts at this time
ready to go. Viki will reach out to Red Cross and will readdress this topic in
October meeting.
Barbara brought up Website management possibly getting a professional
management group. So I contacted 5 different companies only 2 got back
to us. (Webstick and AI Applied Imagination). Both companies have lots of
experience with WordPress and very professional. Webstick is more
reasonable in price than AI Applied Imagination. We need to have Nan
Scott involved in this discussion. Table this until we can have Nan Scott
explain the current support and cost structure. Viki will reach out to Nan.
Committee Reports
BOM – Joy Johnson – not in attendance
Budget/Finance – Pat Laub/Janet Sylvester – Pat brought up the rules for
submitting budget one week before the Executive Board September
meeting. So how do we handle those that do not send in a budget? Janet
is going to send a list to Pat, Viki and Barbara of those that haven’t sent in
their budget numbers.
Comm. Quilters – Nancy Hoover – Two days ago the form for Get’r Done
is now on the website.
Communications
Blog – Nancy Nash – not in attendance
Webpage – Ann Brakob – nothing to add
Documentation – Joanne Sedlacek – We will be meeting at Maritime
Museum this month for a documentation session and we are full. Will be
getting my dates set for next year in the next couple of months.
Meeting Logistics
ZOOM – Darcy de la Rosa – not in attendance
Set-up – Jennette Buss – not in attendance
Hospitality – Laurie Downing – not in attendance
Membership – Patti Stephens – not in attendance
Merchandising – Penni M. – Did officially turned it over to Joy with book
and key.
Programs/Workshops – Pamela Potter/Lynn Moody – Stash Dance is not
going to be in September going forward. Our budget is in. Our class for
October has 10 people with a few openings.
Publicity (written) – Jane Szabo – Send article to newspaper on class.
Quilter’s Surprise –Debbie Mosley – not in attendance
2027 Raffle Quilt – Barbara Kinzel – Lisa Taylor was only bid
2027 Retreat – Open enrollment starts at October meeting. Update form is
on the website must be completed before registration will be excepted.
Veteran’s Project – Rose Shaw – not in attendance
Tamara Craig made a motion to adjourn. All Yea’s at 10:41am.
Information – Announcements
October General Mtg – 10//2026 @ 1:00pm Atonement Lutheran Church
Newport (12:30pm table walk)
October Executive Board Mtg. – 10//2026 @ 10:00am Zoom
Respectfully submitted,
Tamara Craig, Secretary
Oregon Coastal Quilters Guild
General Meeting Minutes
September 10, 2026
Meeting Called to order by Barbara Kinzel at 5:31pm.
Motion to approve August minutes by Diane Myers and seconded by Lorna Meyers. Voted and passed.
Pat Laub has the financial report in the back for review.
Correspondence:
A thank you note from our $400 donation to Lincoln County Animal Shelter
Announcements:
Retreat Registration begins in October – registration form on the web.
Need a new Blog Editor – Nancy Nash will train the person.
Need a new Meeting Coordinator – Jeanette Buss will train new person.
Discussed the change to the part of the policy to requiring members to purchase $20 dollars of quilt raffle tickets to resell or fill out for themselves as a requirement of membership. Board had voted it and will be part of 2027 requirements.
Program – Stash Dance
Silent bid on individuals stash items was completed.
Committee Reports
Community Quilters – Nancy Hoover – Everyone in this guild makes a huge difference in this community between community quilters and veteran’s project. Thank you to all of you. Year to date we’ve donated 247 quilts were given over 6 agencies. In addition, we’ve made chemo bags, walker bags, burp clothes, knitted caps, receiving blankets, and pillows of various sizes.
This past month we did the following donations.
50 Quilts to Community Services Consortium Head Start
20 Quilts to Siletz Head Start
14 Quilts to Sea Shore Literacy
8 Quilts to Samaritan House
23 Quilts Siletz Foster Kids
Samaritan Pacific Community Hospital – 34 quilts, 35 burp clothes, 12 knitted caps.
In November Community Quilters is scheduled for a workday:
- We will work on small fabric bags for 4 agencies
- Orphan blocks for turning into pillows
- Bright color pillowcases using a burrito pattern. Need some kids fabric patterns.
Documentation – JoAnne S.– Nothing new to report
Membership – Patti S.– 190 members as of today. (59) total attendances; (56) in room, (3) on Zoom. New members: Guest: Elana Michland.
Merchandise – Joy – not in attendance
Raffle Quilt 2026 Ticket Sales – Marianne – not in attendance
Viewer’s Choice Award – Darcy handed out the final two viewer choice awards from the quilt show.
Third place – Nans Scott
Second place – Julia Bailey
Get’r Done ‘26-‘27. – Nancy Nash – Nancy is taking over the Get’r Done project for ’26-’27 and was giving us a freebie as you get your form today and we are drawing for the first project. First Project is #8 due October.
2026 Retreat- Viki – Next year’s retreat will be April 20-23, 2027. Cost next year is $395 for an inside room and $225 for RV parking.
Veteran’s Project – Rose – Next gathering on 9/24 will have a presentation for approx. eleven veterans to receive quilts. November meeting will be a presentation to female veterans.
Workshops – Pamela:
September program – De-Stash Dance (silent auction to get rid of extra stuff)
October Program – Linda Ballard Trunk Show and Class that is called Take 5 the cost is $55 non-guild is $65
November Program – Veteran’s Women Presentation and on Friday will be Community Quilters Workshop.
December Program – is a potluck more information to come.
Raffles:
Nifty Notions: Nancy Hoover – Magic Marker and Quilt Seeds Pattern
Quilters Surprise: Bonnie Ross – Warm and Blush Batting.
Show and Share:
- Julie Bailey – For a Friend picked out patterns and fabric
- Second Quilt – Her Viewer Choice quilt
- Melanie Patterson – Shared a very large, beautiful quilt she worked on for 5 years and daughter claimed for her bed. Gae helped with the quilting.
- Jean Amundson – Cute quilt kit – Small quilts one for self and two for daughters Halloween theme with cat and pumpkin.
Acknowledgements & Announcements-
Motion to adjourn by Linda Reeve and seconded by Ann Best. Meeting adjourned at 6:35pm.
Respectfully submitted,
Tamara Craig
Guild Secretary
Oregon Coastal Quilters Guild
Executive Board Meeting
August 20, 2026
Members Present: Penni Meyers, Pamela Potter, Janet Sylvester, Barbara Kinzel, Viki West, Jane Szabo, Debbie Mosley, Patti Stephens, Pat Laub, Cindy McEntee, JoAnne Sedlack, Nancy Hoover, Jennette Buss, Darcy de la Rosa, Ann Barkob, Ruth Hutchmacher, Tamara Craig
Meeting Quorum = 16 in attendance beyond President, which meets quorum requirements of a minimum of 12.
Meeting Called to order at 10:02 a by Viki West.
Motion to approve July Executive board meeting was made by Pamela Potter. Seconded by Debbie Mosley. Voted and approved
Treasures Report. Budget for 2027 due in September
Old business –
- Hotel Reimbursement for guest speakers. Barbara spoke regarding the memo sent out on Wednesday. She contacted all 4.2 hotels in area. The biggest difference except Embarcadero the offer breakfast. The discounts can only be by person staying in the room. Tried for preferential discounts for the guild most said if we can only guarantee twelve rooms a year.
- Jane Szabo made motion for program committee presenters the lodging will be reimbursed up to $200.00 a day. Nancy Hoover seconded the motion. Voted and approved.
New Business –
- Sound System – Jennette wasn’t available to help remotely but system works just fine.
- Dues/Raffle Quilt Tickets – Viki West – need to modify the requirements of dues/ticket sales requirements. Darcy makes a motion that page 55 under Quilt Raffle Tickets item 1. Members are required to sell or purchase a minimum of $20 in raffle tickets. The member is responsible to return the proceeds/stubs from their individual ticket sales. Tamara Craig second the motion. Voted and approved.
In addition, we will be adding the following information to the renewal forms.
New members it is a requirement of membership for each member to sell or purchase $20 worth of Raffle Quilt tickets.
Renewal is contingent on $20 of Raffle Quilt tickets being sold or purchased.
Committee Reports
BOM – Joy Johnson – not in attendance
Budget/Finance – Pat Laub – Send your budget updates for 2027 to Janet Sylvester by September.
Challenge – Viki West presented an idea for next year’s challenge – Variation on a disappearing nine patch with at least three different fabrics.
Comm. Quilters – Nancy Hoover – Nothing beyond general meeting report.
Communications:
Blog – Nancy Nash – not in attendance
Webpage – Ann Brakob – Ann would like Veteran’s and Community please send a list of 2027 meeting dates it would be greatly appreciated
Documentation – Joanne Sedlacek – No real updates. September 26 is our last session for year in and in Newport and session is full.
Hospitality – Laurie Downing – everything is fine unless there are any comments.
Membership – Patti Stephens – Nothing to report.
Merchandising – Penni Meyers – I have a replacement Joy G. taking over merchandising going forward.
Programs/Workshops – Pamela Potter/Lynn Moody – we are putting next year’s list and budget together. She will present next month what a flat rate would have done for the cost of workshops. Non-members can be on a waiting list. We suggest that non-members will pay an additional $15 for workshops.
Publicity (written) – Jane Szabo – lot of activity on Facebook. Up to 1800 following our page.
Quilt Show – Cindy McEntee – Last quilt show meeting today at 1pm. Meralee is taking over as chair for next year with Darcy de la Rosa. Need to do a better job of recycling of our bottles and cans. Attendance at this year was approximately 880. Total income was 28K, expenses were 20K.
Quilter’s Surprise – Debbie Mosley – got nothing
2026 Raffle Quilt Ticket Sales – Marianne Gieger – not in attendance
2027 Raffle Quilt – Barbara Kinzel –
Veteran’s Project – Jennette Buss – 751 quilts given out to date and our next sew in is next week on Thursday. We currently have 37 open applications of which 15 are women veterans. We have 7 confirmed for the November meeting presentation.
Zoom – Darcy de la Rosa – Colleen Cunningham is in training and will be taking over in January.
Barbara Kinzel made a motion to adjourn; Tamara Craig seconded the motion. Meeting adjourned at 11:29am.
Information – Announcements
Veteran’s Quilt Program – August 27 9:00-3:00pm @ Siletz Grange
Community Quilters – September, 9:30-3:00pm @St. Lukes by the Sea Waldport
General Mtg – September, 5:00 pm table walk 5:30 pm Meeting @ Atonement Lutheran Church Newport
Respectfully submitted,
Tamara Craig, Secretary