OCQG Executive Board Meeting Minutes – September 19, 2019


The meeting was called to order by Vice President, Meralee Wilson at 10 a.m.  A quorum was not present.


Becky Mershon presented the following addendum to the August 15th Executive Board Meeting minutes.  Under new business, merchandising, Becky Mershon would be allowed to sign a contract with Dennis McGregor.  Nan Scott moved for approval of September 19th minutes with the addendum presented by Becky Mershon.  The motion was seconded by Ginger Dale and approved by a voice vote.

Treasurers Report

Janet Sylvester presented the current Treasurers Report and it was accepted as presented.  Ginger Dale had some questions regarding “how to read” the new format.  Nan Scott reminded the board that it is important for the committees to review their balances in the treasurers report monthly.  If you need line item clarity of the Treasurers Report please let Nan or Janet know as soon as possible.

Old Business

Nominating Committee – Meralee Wilson needs to fill the Secretary position and will post information on the BLOG and announce at the next General Membership Meeting.

Budget – Janet Sylvester will present the new budget to the Executive Board at their October meeting and to the Membership at the November General Membership Meeting.  Outgoing committee chairs must submit a budget for their committee, both income and expense.  Please get your budgets to Janet within the next week.

New Business

By Laws – Pg 51, Article V, Sect 4c.  Recommend the following change, no comma after the word website, should read: c. Make a monthly financial report to Executive Board and Membership, publish on the guild website an annual financial report, and provide financial reports as required by outside agencies. Change will be presented to the membership for a vote at the October General Membership Meeting.  End of year report will be posted on the WEB and a copy of the treasurers monthly report will be posted on the bulletin board by the membership table.

Committee Reports

2020 Quilt Show – Darcy de la Rosa has the committee sign-up sheet for the Quilt Show.

Challenge Ideas – BLOG will announce to the membership that Challenge Ideas need to be brought to the October General Membership Meeting.

2020 Raffle Quilt – BLOG will announce that it’s time for suggestions for the 2020 Raffle Quilt.  A complete idea needs to be presented and the presenter needs to be willing to see the project thru to the completion of the quilt.

Block of the Month – Meralee Wilson reported going well.

Communications – Melissa Hollenbeck asked that information for the BLOG be sent as soon as possible.

Community Quilters – Meralee Wilson read the following report from Sue Stephenson.

We have delivered 237 quilts so far this year and numerous other items.  I will be meeting with a representative from safe families, a new organization for us, next week.  We have delivered several quilts to the Lincoln County Youth Center and need about half a dozen more twin size quilts that have a youth motif.

Documentation – Twy Hoch reported there are 5 openings for the October Documentation date, October 12th.  Give Twy a call to make an appointment.

Finishing School – Marylynn Kleemann reported projects are being finished at Finishing School.

Membership – Ruth Johnson reported there were 85 attendees at the September Membership Meeting, 1 new member and 2 guests.  2 renewals for next year have already been received.  A reminder that the password for the e-directory is not to be shared and will not be in print in the new membership booklet.

Members report it is easy to get to the e-directory.

Merchandising – Becky Mershon reported they are looking forward to seeing the new painting from Dennis McGregor.

Programs/Workshops – Janet DeSau reported that the program for October will be Mister Domestic. There are still 8 spaces available for the workshop – cost $40/non-members, $30/members,  Information will be placed on the BLOG.

Publicity – Jean Amundson reported there will be an article on the program and workshop in the News-Times.

SABLE – Teecia Cornelius reported fabric for October is Halloween.

Veterans Project – Ginger Dale reported there will be a work party at Bayshore tomorrow.  There will be a presentation of 7-8 quilts at Atonement Lutheran on Sunday, September 29th at 10 a.m.  A work party will be held at Atonement Lutheran on October 18th.  Pillowcases are needed for the quilts, pattern will go up on the website under community quilts.

2020 Raffle Quilt – Meralee Wilson reported the tickets and post cards have been ordered and the quilt will be “out and about” on display soon.  Ticket packets for the members will be available for pick-up at the January meeting.


A thank you was received from the Children’s Advocacy Center for the donation from the  Library Viewers Choice Award.

Lincoln County Food Share will be presented with a check for $614.95 at the October General Membership meeting.  The check represents half of the funds raised by the Small Quilt Auction at the 2019 Quilt Show.

The meeting was adjourned at 11:20 a.m.


Finishing School – 9/26 – 10am-4pm at Newport Carriage House

Community Quilters – 10/3 – 10am-2pm at Family Fabrics in Waldport

General Membership Meeting – 10/10 – Atonement Lutheran Church

  noon – wool applique ornament class; 12:30 – Table Walk; 1:00 General Meeting

Mister Domestic Workshop – 10/11 –  10am – Atonement Lutheran Church

Documentation – 10/12 – 9:30am – 3:30pm at Newport Carriage House

Executive Board Meeting – 10/17 – 10am at Newport Carriage House

Respectfully submitted by Marian Brown, Secretary OCQG