The Executive Committee meeting of the Oregon Coastal Quilt Guild was held on Zoom on February 18, 2021 and called to order by President Meralee Wilson at 10:07 a.m.  A quorum was present.

Approval of Minutes – Diane Tillotson moved the minutes of the January Executive Board Meeting be approved as published.  The motion was seconded by Debbie Mosley and passed by hand vote.

Treasurer’s Report – Janet Sylvester stated not much is occurring and the current Treasurer’s Report did not generate any questions.  Janet Sylvester stated a check for $2,500.00 was paid to Nancy Croft, a check for $2,160.00 was paid for storage and total bank balances are approximately $21,000.00 to cover all funds.  Jean Amundson moved to accept the Treasurer’s Report.  The motion was not seconded.  The motion passed by hand vote.  

Old Business 

Directory Distribution – Patti Stephens of the Membership committee reported that a box of new directories will be at the Sew-In in Siletz on Friday, February 19, 2021 for members to pick-up.  After discussion, Rose Shaw volunteered to have a box of directories at her house for members to pick-up and Patti Stephens will keep some directories for the Florence area members. 

New Business  

Funding – Janet Sylvester reported the General Fund is $482.00 in the red.  She requested the following actions:

  1. Transfer funds to Community Quilters to increase their fund to $2,383.00
  2. Transfer funds to Veteran’s Project to increase their fund to $1,571.00
  3. Forego the $700.00 annual donation to museum 
  4. Move $2,300.00 of capital outlay to the general fund, and
  5. Move $1,107.00 from outside grants to the general fund.

After discussion, Jane Szabo moved to move the funds as requested and Chris Benedetti seconded the motion.  The motion passed by hand vote.

New Bank – Nan Scott reported the new account has been opened at Washington Federal and she ordered 1,000 computer checks, 500 mailing envelopes, and one deposit stamp which represents more than a five-year supply.  She is seeking reimbursement which will be approved by the President, Meralee Wilson.

Merchandising – Janet Sylvester reported that the new fund transfer form permits members to deposit their payment directly to the bank, Washington Federal, as a deposit instead of to Janet.  The members should keep a copy of the fund transfer form for themselves and send an electronic copy to Janet.

Committee Reports

Audit – Gail Chapman reported the Audi Committee needs the bank records, statements, deposit slips, and check stubs, to conduct the audit in February or March.

Block of the Month – No report

Challenge Quilt –Chris Benedetti requested that interested members contact her by e-mail or, if they need to call, use the Washington or cell-phone number.

Communication – Be sure to write any article you want for the blog and send to Melissa.

Community Quilters – Lindanne Perdue reported that the open house will be held with the Veteran’s Project on March 4, 2021 from 10 – 2.  Sue is putting together the porch drop projects that were distributed last year for display when we are able to meet again.

Documentation – No report.

Finishing School – No report

Hospitality – No report

Librarian – No report

Membership – No report.

Merchandising – Rose Shaw reported that the fabric panels are being printed but very slowly.

Programs/Workshops – Jane Szabo reported that the March show will feature Wendy and Bob Wendt who have travelled internationally and will show a slideshow of Egyptian tent-making.  The May 14, 2021 speaker will be Emily Taylor who specializes in collage quilts.  A discussion ensued whether the May program should be a two-hour presentation or a three-hour workshop via Zoom.  By majority vote, the Executive Committee chose a three-hour workshop.  

Publicity – No report.

Quilter’s Surprise – No report.

Retreat 2022 – George Sabourin reported there is nothing new except she is not receiving return from calls and e-mails from Elisha at The Gardens.

Veteran’s Projects – Rose Shaw announced the Siletz Sew-In is schedule for February 19, 2021.  The response to the quilt kits has been fantastic.  Each quilt costs approximately $37.00.  A discussion ensued about the financial circumstances of the committee which, according to Janet Sylvester is in arrears of $738.98 before the transfers proposed this morning.  A discussion ensued about fundraising activities and Chris Benedetti agreed to speak to her Washington Quilt Guild members to get fundraising ideas ad bring them back to the committee.

Quilt Show – Jean Amundson reported Elizabeth Spanning, the 2019 judge, will judge the Quilt Show if it is held this year.

2021 Raffle Quilt – The committee reported 2,574 raffle tickets are out to members, 36 have been sold online, and 1008 raffle tickets are out to various quilt shops for a total of 3,618.  To date, $1,233.00 has been received in raffle ticket sales.

2022 Raffle Quilt – Georgia Sabourin reported the committee is working on the quilt design.

The Meeting was adjourned at 11:25 a.m.


Community Quilter’s Open House – March 4, 2021 from 10 – 2.

General Membership Meeting – Zoom meeting on March 11, 2021 at 1 p.m.

Executive Board Meeting – Zoom meeting on March 18, 2021 at 10:00 a.m.

Respectfully submitted by Barbara Kinzel, Secretary.