The Executive Committee meeting of the Oregon Coastal Quilt Guild was held by Zoom on October 15, 2020 and called to order at 10am  by President Diane Tillotson.  A quorum was present.

Approval of Minutes – Jean Amundson moved that the minutes of the September Executive Board Meeting be approved as published.  Motion was seconded by Debbie Mosley and passed by a hand vote.

Treasurers Report – Janet Sylvester presented the treasurers report and it was accepted as presented.

The OCQG Budget for 2021 was presented. Merchandising Expenses on page 3 was  corrected to $3,800.  Nan Scott reminded everyone that Veterans Project and Community Quilts sub-fund monies carry over.  Reserves to general expenses contains Guild donation for use of the Carriage House.

Maria Hunter made a motion to approve the 2021 OCQG Budget as presented. Motion was seconded by Nan Scott and passed by a hand vote.  The budget will be presented at the November General Meeting for membership approval.  Nan Scott will send the recommended budget to the General Membership by email.


Fire Fund Update– Janet Sylvester reported that as of October 9th the Fund Total is $3,769 plus $210 in Gift Cards.  Maria Hunter asked if the funds raised by the Guild were for members only and reported that Bolts to Blocks in Albany is also giving assistant to fire victims.  Jean Amundson reminded the board that at the previous meeting the board had started the Fund for Guild Members affected by the fires.  Becky Mershon recommended the donation period be extended to the end of November.  Maria Hunter recommended a reminder to the general membership.  Nan Scott recommended that the board authorize dispersal of 2/3 of the account  to Nancy Cross at this time.  The remainder of the account will be dispersed at the end of November.  Jean Amundson moved that the Executive Board authorize dispersal of $2000 from the Wildfire Fund  to Nancy Cross at this time with the balance of the account to be dispersed at the end of January.  Motion was seconded by Debbie Mosley and passed by a hand vote.   Marian will send the check in a card to Nancy.

Maria Hunter will deliver a card to Bolts to Blocks from the Guild in appreciation of their fundraising for Wildfire Victims.

Nominations – Meralee Wilson presented the following Slate of Office for 2021. 

President – Meralee Wilson, Vice President – Sue Stephenson, Treasurer – Janet Sylvester, Secretary-?.

Meralee will put a note on the BLOG that the Guild is looking for a secretary.   Meralee is also making personal contact with members.  Challenge Quilt chair is also needed.  The officers will be presented for approval at the November General Meeting.


Committee Reports

Block of the Month  Meralee Wilson, NR

Challenge Quilt – Jean Amundson will put a notice in the BLOG that we still need a chairperson and a reminder that this year is the 30th Anniversary of the Guild.

Communications – Nan Scott reported Melissa is still in California.

Community Quilters – Lindanne Perdue reported the committee continues to work hard.  There are some quilts that need binding, contact Lindanne and she will do a “porch drop”.  Current inventory approximately 50quilts.  Lindanne will write a Thank You note to Lee Palmer for her generosity in letting the committee meet in her building.  Next open house/meeting is November 5th from 10am-2pm.

  • Quilts Distributed 1/1 – 10/15/2020                171
  • Sit Upon Pillows (After School Program)   14
  • Totes, General   60
  • CAC Pattern Totes     15
  • Burp Cloths   46
  • Hospital Pillows 100
  • Pillowcases   67
  • Oncology/Cardio Bags   29
  • Doll Quilts     2
  • Pet Beds     2
  • Face Masks           1669
  • Documentation – Evelyn DePaolo, NR

Finishing School – Paulette Stenberg, NR

Library – Pam Grindell reported that she would like to add some items (other than books) to the library for check-out.  Currently thinking about “rulers”, discussion followed.

Membership – Maria Hunter will put another notice on the BLOG reminding members that dues are to be paid by January 14, 2021.  Notice will also include information on the Fire Relief Fund.  Recommended contacting members who have not renewed.

Merchandising – Becky Mershon reported that clothing items will be available on November 5th at Lee’s building in Waldport.

Workshops & Programs  Janet DeSau reported that the November General Meeting will be held on ZOOM with Marianne McCammon program “Quilts for Empowerment”.

Publicity – Jean Amundson, NR

Quilters Surprise – Debbie Mosley, NR

2022 Guild Retreat – Georgia Sabourin reported that she has met with Oregon Gardens regarding their space for use for the 2022 Retreat.  They have a 10,000 sq ft building that can be used which would provide social distance for 50 people.  Food would be served cafeteria style.  Dates of retreat February 1-4, 2022, will coincide with Albany Quilt Show dates.  More information later.

Sable – Ruth Hutmacher, NR

Veterans Project – Ginger Dale & Rose Shaw reported there will be a Workshop Sew-In on October 23rd from 10am-4pm at the Siletz Grange for up to 15 people.  Contact Ginger or Rose to reserve your spot.  Many thanks to Betty Wilson for the use of the Grange Building.  The following report was given regarding the number of quilts given since the Veterans Project began in 2016. 

2016 – 3; 2017 – 28; 2018 – 32; 2019 – 41 and 2020 – 77.  THANK YOU for all of the quilts.  There are more names on the list, so more quilts to be made.  

2021 Raffle Quilt Tickets – Nan Scott reported that Jane Szabo has ordered the tickets.  Nan will take a picture of the quilt and have postcards made.  Ticket envelopes will be available in January for the membership to pick-up.

Meeting was adjourned at 11:25am.


  • Community Quilters – Nov 5th, 10am-2pm at Lee Palmer’s Bldg, 260 Willow St., Waldport
  • General Membership Meeting – Nov 12th on Zoom, 1pm
  • Executive Board Meeting – Nov 19th, 10am on Zoom
  • Veterans Quilt Project – tba Siletz Grange 10am-4pm
  • Documentation and Finishing School 2021 – tbd

Respectfully submitted by Marian Brown, Co-Secretary OCQG

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