Meeting Minutes for October 11 General Meeting


11 OCTOBER 2018


President Phoebe Hein called the meeting to order at 1:00 p.m.


Fran Whited moved for acceptance of the September General Membership minutes.  Motion was seconded by Jan McQueen.  Membership in attendance voted to accept the minutes.


President Phoebe Hein read thank you notes from, Sage Kramer who won a Quilt Kit at the Quilt Show, Foster Parents organization for the Burp Bibs made by the guild, the Gabriel Project for moms and babies for the beautiful quilts, Lincoln County Advocacy Center for the positive influence from the guild with the donation of quilts and a special thank you from Loyd Palmer for the Quilt of Valor that he received at a family camping trip.

Phoebe informed the membership that the guild will be changing to a FUND accounting system with the new calendar year.  Phoebe presented a motion for the guild to purchase a laptop computer that would be owned by the guild and used by the treasurer for a cost of up to $650.  Motion was seconded by Liz Ritchie.  Discussion followed regarding the need for the computer to simplify the job of the treasurer and provide continuity without having to reload the program to the treasurer’s personal computer.  A hand vote was taken and the motion passed by unanimous vote.

2020 Raffle Quilt Ideas – Phoebe led discussion which included the general feeling that coastal themes are well received.  Ideas presented were: ABC Squares by members in coastal colors; Batik Fabrics Quilt; Nautilus Circle Quilt; Buildings Quilts; Sea Animals Quilt; Storm at Sea.  Phoebe asked that more detailed information be brought to the next meeting in November for a vote by the membership.


Nominating – Diane Tillotson reported that the Slate of Officers for 2019 will be voted on at the November meeting for the following: 

President – Diane Tillotson; Vice President – Meralee Wilson; Treasurer – Janet Sylvester; 

Secretary – Marian Brown.

Cashier (new position) is the “keeper of the squares” – Elizabeth Wood

Advertising has been moved back to Membership/Directory 

Quilt Show will do their own advertising


Programs/Workshop Chairpersons, Ideally this would be comprised of  a committee of four.  Cindy McEntee talked to the group regarding the committee and reported that it works basically a year in advance, so the programs/workshops for next year are already scheduled.  She also reminded the group that a separate set-up committee has been formed.

Hospitality Additional members are needed to help provide the refreshments that are enjoyed at the meetings.

Community Quilters – Phoebe read the following written report from Sue Stephenson.

We currently have 55 quilts in inventory and have distributed 114 to several agencies this year.  This month we added the Gabriel Project, operated out of the Catholic Church in Newport.  We need finished quilts!  We are now getting a lot of requests for small quilts for kids to sit/lay on.  Any gender and any size up to lap quilt dimensions are needed.  We have several quilt “bundles” at our table (top, batting and backing) that just need to be sandwiched and quilted, either by machine or tied.  Thanks so much to our members from Lincoln City who are now handling the creation and distribution of quilts to Lincoln City agencies.  And especially to Pat Clark for sending an accounting of how many go where.  Our storage area at Ruth’s is overflowing, so we don’t need any fabric donations right now.  Thanks to all the members who have contributed in the past.  Once we use up some of what we have, I will be able and happy to accept your donations again.  Many thanks to our members who come to our first Thursday meeting to create such beautiful tops and bundles.

2019 Raffle Quilt – Cindy McEntee reported that 350 tickets were sold at the Potland Expo and many wonderful comments were received at the event.  The quilt will be bound and bejeweled and hopefully ready for reveal at the November guild meeting.  Ticket packets will be available for pickup at the November meeting.

Program/Workshops – Cindy McEntee reported that the Billie Bag Workshop dates have changed to

Saturday, October 20th and Friday, November 9th – cost for the workshop is $60.  Dawn White will be the program speaker for the November guild meeting.

2019 Retreat – Rose Shaw reminded the group that payment is due today.  Sign-up for retreat classes.

Classes will be – Mini Rug/Placemats by Gail Chipman and Magic Wallet (no sew) by Nan Scott.  Further information and costs will be put up on the BLOG.

2019 Challenge Quilt – Ginger Dale announced that Center Medallions for a Veterans Quilt will be the challenge quilt.  Size is 24 x 24 or 24 x 36, committee will provide 3 fat quarters, sign-up and fabric will be available at the January meeting.

VQP – Ginger Dale reported that 6 quilts were given out to Veterans last Monday.  An article should be in tomorrows newspaper.  Phoebe’s husband was one of the recipients.

Finishing School – Paulette Stenberg reported that October 25th will be the last Finishing School for this year.  Come and join the group to finish a project and get to know other guild members.  Finishing School will start again in January, information will be on the BLOG.

2019 Quilt Show – Jean Amundson asked that members let the committee know if they want to repeat in their committee head jobs.  Vendor Committee members are really needed, invitations need to go out in November or December for the 2019 Show.  Contact Jean, Jackie or Darcy.

Rec. Center Hangings – Debbie Mosley will return the Halloween quilts at the November meeting and needs Fall, Thanksgiving and Christmas quilts to hang in November.  Please bring quilts to the meeting, wall hangings, lap quilts are the preferred size and be sure they have a hanging sleeve, name of quilt and name of quilter. Let Debbie know if quilt is for sale and asking price.

Membership – Ruth Johnson reported 59 members present, l visitor and l new member.


Everyone enjoyed a slice of delicious pie at the “Pie Social” and good conversation with guild members.

Documentation – talk to Evelyn DePaolo if you have questions.

NIFTY NOTIONS– Sheila Stevenson won a Pumpkin Pattern donated by Paulette Stenberg.

Ruth Johnson won a pair of large scissors donated by Betty Jones.

Lindanne Perdue won a steam iron donated by Rose Shaw.

Janet DeSau won a storage caddy.

Quilters Surprise – Linda Reeves won a seat cushion and templates.

SABLE – Halloween Fat Quarters were won by Sheila Stevens, Kathleen Holt and Lana Pries.

Block of the Month – winner Jan McQueen.

Updates – Toni Brodie doing well after a hip replacement.

Sonny Hamner doing well following knee replacement.

Show & Share

Diane Tillotson – Red, white and blue Flying Flag wall hanging made from a kit purchased at the Quilt Show Boutique.

Linda Reeves – Grandchild ABC soft book.  Wall hanging Fish Ruler made for husband. Grandson’s ABC Quilt from a darling ABC animal panel.  Purple and pink princess quilt with  flannel backing “big girl blanket” for granddaughter with matching pillow case.  Fall panel wall hanging in gorgeous fall colors.

Karen Donobedian – By Annie, “Take a Stand” and “Running with Scissors” bags in a green/blue print. 

Liz Ritchie – Large quilted bag made out of colorful Hawaiian fabric.

Rose Shaw – Baby Bath Blanket and burp cloths with matching dolly blanket and burp cloths.  Baby quilt from a “Billy Goat” panel in pastels. Finished challenge quilt in blues and brown.

Meeting was adjourned at 2:35 p.m.


Executive Board Meeting – October 18th, 10-11:30 a.m. at Carriage House

Finishing School – October 25th, 10a.m. – 4p.m. at Carriage House

Community Quilters – November lst, 10a.m-2p.m. at Ruth Fabrics in Waldport

Next General Meeting – November 8th @ Atonement Lutheran Church, Newport

Table Walk @ 12:30p.m. – meeting at 1p.m.

Respectfully submitted by Marian Brown, OCQG Secretary