Meeting Minutes

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Oregon Coastal Quilters Guild test
Executive Board Meeting
January 15, 2026

Members Present: Barbara Kinzel, Janet Sylvester, Penni Meyer, Viki West, Pamela Potter, JoAnne Sedlacek, Jane Szabo, Jennette Buss, Patti Stephens, Ann Brakob, Darcy de la Rosa, Rose Shaw, Marianne Geiger, Debbie Mosley, Tamara Craig

Meeting Quorum = 14 in attendance beyond President, which meets quorum requirements of a minimum of 12.

Meeting Called to order at 10:03a by Viki West.

Barb Kinzel made motion to approve November minutes. Rose Shaw seconded the motion. Voted and approved.

Old business –

New Business –

Pat will have year-end report done by February meeting.

Patti S. needs any standing rules or policy changes made over the course of 2025, Tamara noted she would get that to Patti.

The raffle quilt cards for advertising still need to be created and ordered. This is a joint effort between Raffle Quilt committee and Quilt Show.

Committee Reports

BOM – Joy Johnson – not in attendance

Budget/Finance – Pat Laub – not in attendance

Challenge – Darcy de la Rosa – Thanking whoever got the information and rules up on the website. Have 24 people.

Comm. Quilters – Nancy Hoover – Not in attendance

Communications

Blog – Nancy Nash – Not in attendance (looking for someone to take this over)

Webpage – Ann Brakob – want to continue to streamline the website. Wanting to delete stuff older than 2 or 3 years.

Documentation – Joanne Sedlacek – Nothing new to report just looking to getting signups for February documentation workshop.

Meeting Logistics

ZOOM – Darcy de la Rosa –

Set-up – Jennette Buss – Asked if we should put up signs for the meetings for table walk. The discussion was that that should be the responsibility of the committee to put up signs if they feel appropriate.

Hospitality – Laurie Downing – For hospitality we are going to move the break to right after the committee reports and before the speaker/program.

Membership – Patti Stephens – Cranking up on the directory revisions updates. Tamara Craig made motion to change the verbiage on page 52 under Membership see following verbiage, seconded by Rose Shaw.

Membership #1. Addresses and contact information will only be published within the printed directory format.

Membership #3. Annual membership validation will be issued as a sticker to be placed on name tags and will be distributed with membership directory. (If there is a need to validate membership for possible discounts a picture of member name tag can be made with clear reading of valid membership date sticker.)

Merchandising – Penni Meyers – nothing to report.

Programs/Workshops – Pamela Potter/Lynn Moody – We had good attendance for January workshop. We have created an evaluation sheet for feedback on workshops. Maralee wants to work with the committee.

Publicity (written) – Jane Szabo – Publicity doesn’t have a budget and so someone suggested we put an ad regarding the quilt show. Pamela wondered if we could connect with a calendar for classes. She is to send Jane the information.

2026 Quilt Show – Cindy McEntee – not in attendance

Quilter’s Surprise –Debbie Mosley – good sales and if they are not in attendance they don’t win so that is an incentive to stay after break to win.

2026 Raffle Quilt Ticket Sales – Marianne Gieger – Ordered raffle tickets, got the sign-up for the quilt fest. Then I will be working on the postcards for the Raffle Quilt.

Veteran’s Project – Rose Shaw – Presentation next Thursday and we will have 12 to 13 during the gathering.

Tamara Craig made a motion to adjourn; Rose Shaw seconded the motion. Meeting adjourned at 11:09am.

Information – Announcements

Veteran’s Sew Day – 1/22/2026 @9:30 – 3pm Siletz Grange

Community Quilters – 2/5/2026 @ 10am – 3pm St Lukes by the Sea in Waldport

November General Mtg – 2/12/2026 @ 12:30pm table walk 1:00 pm Meeting @ Atonement Lutheran Church Newport

Respectfully submitted,

Tamara Craig, Secretary

Oregon Coastal Quilters Guild – General Meeting Minutes

January 8, 2026

Meeting Called to order by Viki West at 1:01.

Motion to approve minutes made by Barb Kinzel. Seconded the motion was made by Ellen Hawks. Voted and passed.

Pat Laub has the financial report in the back for review.

Correspondence:

Announcements:

Anyone with 2025 expenses that need reimbursement needs to get that in today and no later than end of next week.

Christmas card from Phillis Walden a member via zoom in Pennsylvania in the card was a donation of $200 with a $100 to Veterans and $100 to door prizes.

Committee Reports

2026 Challenge Quilts: Darcy de la Rosa. – Semi-quincentennial – America Beautiful (National Park or Monument or Scenic Wonder) 102” in circumference. Must have a flag on it anywhere on the quilt (front, back or label, binding.) Due by July 1, 2026.

Community Quilters – Nancy H.– Samaritan house: 10 quilts, 8 pillowcases, 12 tote bags. Pick of the litter: 9 dog beds.

25 people completed surveys. Based on those responses we will be focusing our work on the following: Habitat, Nursing Homes, Hospitals, Head Start, CASA, Neighbors for Kids. If we have more quilts and resources, we will share with additional agencies.

The top things that the responses are willing to sew (in order of responses): Pillowcases, Receiving Blankets, Throw Quilts, Lap Quilts, Burp Clothes, Chemo Bags, Adult Bibs for Nursing Homes.

11 people indicated they would like the committee to provide fabric pieces cut and ready to assemble.

15 indicated they prefer to sew at home

11 indicated they would be sewing as a group

10 indicated they would help long are or tie quilts. We will be following up with those people.

Documentation – JoAnne S.– February 28, 2026, at Maritime Museum on the bay front from 9:30 to 3:30. The documentation process does the recording of several things from size, fabric used, who did the parts of the quilt if a new one. The person requesting quilting receives a copy of the report and we maintain a copy at the Burrows House.

Get ‘r Done – Project to be done in February is #5. The winners of the January #4 challenge are Gae Laurance and Ellen Hawks.

Membership – Patti S.– 66 total attendances; 60 in room, 6 on Zoom. New members: Bonnie Ross, Dorian Hill, Terri Mills. Guests: Jeane Hooper (former president)

Merchandise – Penni M. – not in attendance

Raffle Quilt 2026 Ticket Sales – Ellen Hawks for Marianne – Need help with Salem Quilt Show Ticket Sales. The Salem quilt show is February 12-14, 2026. Volunteers get free admission to the show but must pay for parking. The show is at the Oregon State Fairgrounds.

2026 Retreat- Viki – April 21-24, 2026. Rooms are $375 or RV is $205. Taking applications now through January meeting with a $50 deposit. Final payment must made by February meeting. There is a retreat fabric for making the retreat challenge. The 2 ½” strip exchange is Polka dots.

Veteran’s Project – Rose – In 2026 we are starting a new day of the month the 4^th Thursday. So, the first meeting will be Jan. 22, 2026, at the Siletz Grange starting at 9:30a – until no later than 3:00p. Bring your own lunch or a little restaurant across street. Presented 710 to date but during January meeting will be presenting between 9-12 quilts during the meeting.

Workshops – Pamela and Lynn:

January workshop is a bag class tomorrow

February is Darcy de la Rosa teaching mini heart mosaic class, Friday, February 13^th, the cost of the workshop is $27 (which includes pattern).

March is community quilt workday. And Nancy Hoover is our speaker

Rebecca Carter is coming from Finely Together in Lebannon will be April speaker.

Program – Trunk Show by Annette Duerr – Bags and More Bags

Last July, Penni and Lynn were at a retreat in Finely Together they found Annette Duerr as a speaker. Annette is a Lebannon native who has been quilting for 30+ years and making bags for 15 years.

Using cork provides a water-resistant surface to you bag and it doesn’t stretch. When sewing cork, it better to use a size 90 needle with fabric. Also better to use size 5 zipper for bags as they hold up better (the sizing number of zipper is teeth size). Cork is expensive so you need to lay out the cork with the back facing up and lay out your pieces so before you cut you can get all of you pieces out the most efficient.

Give bags a try.

Plug for “Finely Together” shop in Lebannon is have once a month retreat that is a Friday/Saturday retreat. And more classes will be coming this next year.

Raffles:

Nifty Notion: Wanti Luft

Quilters Surprise: Nancy Nash

Programs raised $105 Longenberger basket drawing. The winner was Lorna Myers

Show and Share:

Paulette Stenberg– First quilt a beautiful unique pattern for sun bonnet quilt. Second quilt was a result of the Bayshore ladies quilt retreat strip exchange which made a cute and bright quilt.
Ellen Hawk – non quilters (made by Linda Reed, won at the senior center thanksgiving event) can have quilts when they enter fundraiser drawings. Beautiful lap quilt.
Rose Shaw – Bought all the fabric at the quilt show this summer. Beautiful hues of blue with sea and ocean theme. This is the first of 4 she plans to make for family members.
Kathleen Holt – Gorgeous Blues and Blacks with log cabin with stars

Acknowledgements & Announcements-

Community Quilters: 2/5/2026 10a – @ Saint Lukes by the Sea in Waldport
February OCQG General mtg 2/12/2026 @ 1pm, Atonement Lutheran Church
January OCQG Board Mtg: 1/15/2026 @10a on Zoom
Veterans Sew In: 1/22/2026 @ 9:30a-3:00p Siletz Grange

Motion to adjourn by Rose Shaw and seconded by Diane Tillotson. Meeting adjourned at 2:48p.

Respectfully submitted,

Tamara Craig, Secretary

Oregon Coastal Quilters Guild – General Meeting Minutes

December 11, 2025

Meeting Called to order by Viki West at 1:10pm.

Motion to approve November minutes made by Beverly Brassfield. Seconded the motion was made by Betty Wilson. Voted and passed.

Pat Laub has the financial report in the back for review.

Correspondence:

Christmas card from Newport Chamber of Council

Announcements:

December 17^th Jennette Buss is having a sew in at her house for Veteran’s see information on back table by sign-in.

Surveys for Community Quilts have been placed on your table please fill out and return to back table.

Cindy McEntee is happy to announce the Feature Quilter for the 2026 Quilt Show – Linda MacKown. Linda shared that this was a big honor but a bit scary. She noted that she has learned from many teachers but especially this guild.

Program – Holiday Potluck

The food was wonderful and the games and door prizes of table decorations was fun.

Committee Reports

Community Quilters – Nancy H.– Samaritan House: 8 quilts, 6 pillowcases. PCSH (Newport): 22 baby quilts, 23 receiving blankets, 7 knitted caps, 69 burp cloths, 12 chemo bags. Ocean View Senior Living: 15 walker bags.

Documentation – JoAnne S.– nothing new

Get ‘r Done – Project to be done in January is #4. The winners of the December #6 challenge were Gae Laurance and Nancy Hoover.

Membership – Patti S.– 52 total in attendance; 0 on Zoom. Total membership that has renewed to date is 94 out of the 189 members. New members: Allison Smith.

Merchandise – Penni M. – merchandise sale for meeting only.

Raffle Quilt 2026 – Tamara C. – Completed. Thanked everyone that helped with all the different portions of the quilt. Quilt is hanging on display at front of room.

Veteran’s Project – Rose – In 2026 we are starting a new day of the month the 4^th Thursday. So, the first meeting will be Jan. 22, 2026, at the Siletz Grange starting at 9:30a – until no later than 3:00p. A little over 700 quilts presented to date. We have 4 quilts that need quilting.

Workshops – Pamela and Lynn:

January workshop – purse bag class is $35 (instructor is Annette from Lebanon Quilt Shop) complete kit is $65, several other options check with Pamela and Lynn when signing up. Full next year’s program and workshop line-up will be on website soon.

Also, Darcy de la Rosa made a heartfelt presentation of president’s quilt to Viki West.

Raffles:

Block of the Month: Jennette Buss won December block of the month. Then we had an end of year winner separate prize which went to Jennette Buss. Joy Johnson also announced that she will have a co-chair in 2026 that will be Teecia Cornelius.

Show and Share:

(Sorry lost the list of who shared please forgive the secretary who has had a chaos of a month after meeting)

Acknowledgements & Announcements-

January OCQG General mtg 1/8/2026 @ 1pm, Atonement Lutheran Church
January OCQG Board Mtg: 1/15/2026 @10a on Zoom
Veterans Sew In: 1/22/2026 @ 9:30a-3:00p Siletz Grange

Meeting adjourned at 2:50pm.

Respectfully submitted,

Tamara Craig

Secretary