Oregon Coastal Quilt Guild Executive Meeting: July16, 2020 – via Zoom

 The Executive Committee meeting on July 16, 2020 was held on ZOOM and called to order at 10 a.m. by Vice-President Meralee Wilson.

Approval of minutes – Maria Hunter moved that the minutes of the June Executive Board Meeting be approved as published.  Motion was seconded by Nan Scott and approved by a raised hand vote.

Old Business

2020 Raffle Quilt  Roseanne Berton reported that there are currently 50 envelopes of tickets that have not been returned. Members will be emailed and called to remind them to return tickets and money.  The quilt is currently on display at Quilters Cove.  The drawing for the quilt will be held on Saturday, August 8th at 3pm as printed on the tickets.  The event will be at Atonement Lutheran Church in their backyard.  People in attendance will be asked to stand 6 feet apart and wear masks.  Jane Szabo reported the drawing will be held live on facebook.  Jean Amundson will do articles for News Lincoln County and the News Times.  Set-up will be under overhang at the meeting room door, Meralee will get the ticket drum, table and quilt hanger from storage.  Set-up at 2pm with drawing at 3pm.  Tickets will be sold up to the time of the drawing.  Jane will have her cell phone so winner can be called.

Facebook Ads – Jane Szabo reported that an ad on the BLOG or Facebook page is $25.

Nan Scott moved that advertisers be allowed on the website and facebook page for a fee of $25.00.  Motion was seconded by Maria Hunter and passed by a hand vote.  Advertisers will be sent an invoice from the treasurer.

Latimer Display – Jean Amundson reported that the Women’s Suffrage Quilts will be displayed at the Latimer Center during January and February 2021.

Show & Share    In lieu of the August 13th general membership meeting there will be a Show & Share Zoom at 1pm.  Nan Scott will send a notice to the membership regarding the Zoom meeting.  Each participant is limited to 2 items, let Nan know by August 8th so she can get photos and know how many share items there are.

No New Business

Treasurers Report – Janet Sylvester presented the treasurers report and it was accepted as presented.

Challenge Quilt – Jean Amundson congratulated everyone for the wonderful entries.  The quilts will need to have a hanging sleeve put on for display at the Latimer Center.   20 participation pins were purchased and there are a few extras available for $3.00 each.

Communications – Nan Scot reported going well.

Community Quilts – Lindanne Perdue reported that fabric and tools have been moved to Lee Palmers office.  We are in need of shelving.  There will be an open house and short meeting in the future.  Lee’s office is located behind Western Federal Bank in Waldport, it is a blue building.  THANK YOU LEE!

Monthly Report: 

  • Quilts Distributed 1/1/20 to 7/16/20 – 135.
  • SitUpon Pillows (After School Programs) – 14
  • Totes, general – 40
  • CAC pattern totes – 15
  • Burp Cloths – 46
  • Hospital Pillows – 12
  • Pillow Cases – 32
  • Oncology/Cardiology Bags – 4
  • The Bayshore ladies had a parking lot reveal of the baby quilt challenge in June and there were 36 quilts that will be donated to Grandma’s House in Bend.  Those quilts are included in the above tally.  Our inventory is improving, but we still need more bed sized quilts, especially male themed.

We are also very short on pillowcases, any motif.

FACE MASKS delivered: 1558

We have a small inventory on hand to meet urgent needs.  We could use more kid-sized if anyone is still up to making face masks.  Twy had a request from her daughter-in-law (school nurse Philomath) for masks for the kids to use if/when they return to school, which she took care of by herself!

This committee has purchased elastic from our local quilt shops for members to use in mask making.  Please call Sue Stephenson (661-904-8130) and she will get whatever you need delivered to you.

We now have 3 small quilts made from the porch drop house block challenge.  Thanks Jean!  There are 5 blocks left to be set into a quilt.  I’m looking for volunteers!  They also need to now be quilted.

Ruth’s Family Fabrics in Waldport closed their doors effective 7/17.  On 7/21, we moved all our fabric and tools from Ruth’s to a room that has been so generously donated to us in Lee Palmer’s Tax Service building, also in Waldport.  Veteran’s Quilt Project will be sharing this space with us, and Twy relocated her supplies into this new space also.  As we are not meeting right now, we are just using this as storage space, but plan to conduct our monthly meetings here when we can do that again.

Sue Stephenson

Finishing School – Paulette reported “Schools Out”

Membership – Maria Hunter reported 191 members, there are 5 pages of changes and additions to the directory which will be emailed as a PDF to members so they can print them off.  If you have changes to your email, please notify Nan.

Merchandising – Becky Mershon reported there is no word yet on when the new panels will arrive.  New blue Tshirts are available, committee is ready to take orders.

Programs/Workshops – Jane Szabo and Janet DeSau unable to confirm dates until current restrictions are lifted.

Publicity – Jean Amundson will do an article regarding the Raffle Quilt Drawing.

Retreat – Georgia Saborin reported 56 members are signed up.

Sable – Ruth Hutmacher – no report.

Veterans Quilts – Rose Shaw reported that they have been busy working on quilts to complete the list.

Two quilts will be delivered this afternoon, 4 quilts are left to get out and then list is complete.  A special THANK YOU to Sew Hounds and Quilters Cove for handing out the quilt blocks.

There will be a Sew-In for up to 4 people, wear a mask, date and time will be posted on BLOG as well as when and where you can pick up fabric and blocks.  Candy Smith and Betty Wilson will host a sew in at the Siletz Grange for 10 people.

2021 Raffle Quilt – Nan Scott reported quilt is back from quilter and the label is being made and binding being done.


  • August 13th General Membership Meeting will be a ZOOM Show & Share.
  • August Executive Board Meeting will be on Zoom, August 20th at 10am.
  • Meeting was adjourned at 11:10am.
  • Respectfully submitted by Marian Brown, co-secretary OCQG.