The Executive Committee meeting of the Oregon Coastal Quilt Guild was held via Zoom on June 17, 2021, and called to order by President Meralee Wilson at 10:03 a.m. A quorum was present.

Before the business of the Executive Board began, Jean Admundson announced Sue Stephenson’s husband, David, died peacefully in his sleep on June 16, 2021, surrounded by his family.

Approval of Minutes – Debbie Mosley moved the May Executive Board Meeting minutes be approved as published. Diane Tillotson seconded the motion. The Board approved the May Minutes by unanimous vote.

Treasurer’s Report – Janet Sylvester reported the Merchandise Committee has purchased the new panels. The Bonanza Quilt Show in Bonanza, Montana is offering $200.00 for each quilt awarded best in category. The Guild received a bill from the Country Register for $65.00. The original bill was $130.00 but was discounted by 50% because of the Guild’s paid fee to the Newport Chamber of Commerce. In addition, the Quilter’s Hall of Fame sent a card to the Guild announcing their celebration of the quilter, Marty Mitchell. 

Old Business 

Nan Scott reported one evening slot at the Newport Fair is still open and must be filled. The slot is from 5:30 p.m. to 9:00 p.m. on Friday, July 2, and Saturday, July 3, 2021. Debbie Mosley volunteered to take one evening slot. Nan Scott further reported that one-half of the slots were filled by members attending Community Quilters. 

Committees – Nan Scott reported that a Fund-Raising Committee will be created. Nan further reported that Linda Patrick has joined the Communications committee.

2021 Quilt Show – Meralee Wilson suggested that, since the Guild was not having a Quilt Show in 2021, the Guild create a boutique instead. A discussion ensued. A final decision on the suggested boutique was not made.

Online Auction – Nan Scott reported she is receiving digital pictures of quilts without the sender identifying the purpose. Nan needs to know if the digital photographs are for the auction, “Show and Share,” or “Finally Finished.”  Chris Benedetti reported that the online auction does not have a budget and requested that the Fund-Raising Committee borrow the 2021 Quilt Show’s budget for the small quilts auction. A discussion ensued. Maria Hunter moved to authorize the Fund-Raising Committee to use up to $300.00 from the 2021 Quilt Show’s small quilts auction budget for the online auction. Diane Tillotson seconded the motion. The motion passed unanimously. 

New Business – 

Meetings – Jane Szabo reported that the July, August, and October meetings will be via Zoom. September may or may not be by Zoom. Jean Amundson reported she will know better by the July Board Meeting whether the Lutheran Atonement Church will open Fellowship Hall so the meeting can be in-person. Jean further reported that the Church’s janitorial costs have increased, and the Guild will have to contribute to the payment of those increased costs. Jane Szabo reported the September Zoom presentation is on making quilts out of vintage linens. 

Committee Reports

Challenge Quilts– Chris Benedetti reported she will have a tally of the votes for the next board meeting and the award ribbons are completed.

Communications – No report.

Community Quilters – Lindanne Perdue reported that there will be a meeting on July 1, 2021, in Waldport and that Pillowcase kits will be available there. Members may pick up the kits and will only have to sew the fabric together. Community Quilters will stuff the pillowcases and then sew the final seam.

Documentation – No report.

Finishing School – No report.

Membership – There was no report; however, Chris Benedetti requested a membership count. A discussion ensued and the general agreement was that the membership count is approximately 160.

Merchandising – Beverly Mershon reported the Guild earned $600.00 in sales at Community Quilters and Merchandising has sold out of the two orders of the tote bags and are now on its third order. Members are encouraged to order by e-mail early.

Programs – Jane Szabo reported the Guild earned a profit on the Emily Taylor class. The July program will be by Louanne Rubin and is entitled “Quilting Trends.”  The program is free. The October class will be two days and quite expensive. Ten members signed up for the disappearing block class and Jane will send out an e-mail to the membership with dates and pertinent information. A discussion ensued about recording programs, but Jane noted that most teachers will not allow such recordings and the Church does not have an audio-visual expert. 

Publicity – No report.

Quilter Surprise – No report.

Retreat 2022 – Georgia Sabourin reported there are two openings and one non-member on a waiting list. A discussion ensued whether non-members should pay the same or slightly increased fee for the Retreat. A decision was not reached. Georgia further reported the $50.00 deposit is due on or before September 1, 2021, and the balance is due on or before December 1, 2021.

Sable – No report.

Veteran’s Projects – Rose Shaw reported there will be a sew-in on July 16, 2021, from 9:30 a.m. to 3:30 p.m. at the Grange in Siletz.

2021 Raffle – No report.

2022 Raffle Quilt – Georgia Sabourin reported most of the blocks have been returned to Community Quilters and will be laid out on the 24th.

Fund Raising – Chris Benedetti reported Jean Admundson and Jane Szabo have each contributed “quite a bit” to the online auction and three other members are interested. Lindanne Perdue asked if a pillow may be entered, and Chris assured her that it can if it is handmade or embroidered.

The meeting was then adjourned at 10:57 a.m. 


  • Community Quilters is meeting on July 1, 2021, from 10:00 a.m. to 2:00 p.m. in Waldport.
  • The General Membership meeting will be held on July 8, 2021, at 1:00 p.m. via Zoom.
  • The Executive Board Meeting will be held on July 15, 2021, at 10:00 a.m., via Zoom.
  • Veteran’s Projects will have a Sew-In on July 16, 2021, from 9:30 a.m. to 3:30 p.m. at the Grange in Siletz.

Respectfully submitted by Barbara Kinzel, Secretary.