Meeting Minutes

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Oregon Coastal Quilters Guild – General Meeting Minutes

December 11, 2025

Meeting Called to order by Viki West at 1:10pm.

Motion to approve November minutes made by Beverly Brassfield. Seconded the motion was made by Betty Wilson. Voted and passed.

Pat Laub has the financial report in the back for review.

Correspondence:

Christmas card from Newport Chamber of Council

Announcements:

December 17^th Jennette Buss is having a sew in at her house for Veteran’s see information on back table by sign-in.

Surveys for Community Quilts have been placed on your table please fill out and return to back table.

Cindy McEntee is happy to announce the Feature Quilter for the 2026 Quilt Show – Linda MacKown. Linda shared that this was a big honor but a bit scary. She noted that she has learned from many teachers but especially this guild.

Program – Holiday Potluck

The food was wonderful and the games and door prizes of table decorations was fun.

Committee Reports

2026 Challenge Quilts: Darcy de la Rosa. – Semi-quincentennial – America Beautiful (National Park or Monument or Scenic Wonder) 102” in circumference. Must have a flag on it. Due by July 1, 2026.

Community Quilters – Nancy H.– Samaritan House: 8 quilts, 6 pillowcases. PCSH (Newport): 22 baby quilts, 23 receiving blankets, 7 knitted caps, 69 burp cloths, 12 chemo bags. Ocean View Senior Living: 15 walker bags.

Documentation – JoAnne S.– nothing new

Get ‘r Done – Project to be done in January is #4. The winners of the December #6 challenge were Gae Laurance and Nancy Hoover.

Membership – Patti S.– 52 total in attendance; 0 on Zoom. Total membership that has renewed to date is 94 out of the 189 members. New members: Allison Smith.

Merchandise – Penni M. – merchandise sale for meeting only.

Raffle Quilt 2026 – Tamara C. – Completed. Thanked everyone that helped with all the different portions of the quilt. Quilt is hanging on display at front of room.

2026 Retreat- Viki – April 21-24, 2026. Rooms are $375 or RV is $205. Taking applications now through January meeting with a $50 deposit. Final payment must made by February meeting. There is a retreat fabric for making the retreat challenge. The 2 ½” strip exchange is Polka dots.

Veteran’s Project – Rose – In 2026 we are starting a new day of the month the 4^th Thursday. So, the first meeting will be Jan. 22, 2026, at the Siletz Grange starting at 9:30a – until no later than 3:00p. A little over 700 quilts presented to date. We have 4 quilts that need quilting.

Workshops – Pamela and Lynn:

January workshop – purse bag class is $35 (instructor is Annette from Lebanon Quilt Shop) complete kit is $65, several other options check with Pamela and Lynn when signing up. Full next year’s program and workshop line-up will be on website soon.

Also, Darcy de la Rosa made a heartfelt presentation of president’s quilt to Viki West.

Raffles:

Block of the Month: Jennette Buss won December block of the month. Then we had an end of year winner separate prize which went to Jennette Buss. Joy Johnson also announced that she will have a co-chair in 2026 that will be Teecia Cornelius.

Show and Share:

(Sorry lost the list of who shared please forgive the secretary who has had a chaos of a month after meeting)

Acknowledgements & Announcements-

January OCQG General mtg 1/8/2026 @ 1pm, Atonement Lutheran Church
January OCQG Board Mtg: 1/15/2026 @10a on Zoom
Veterans Sew In: 1/22/2026 @ 9:30a-3:00p Siletz Grange

Meeting adjourned at 2:50pm.

Respectfully submitted,

Tamara Craig

Secretary

Oregon Coastal Quilters Guild – Executive Board Meeting

November 20, 2025

Members Present: JoAnne Sedlacek, Viki West, Jane Szabo, Lynn Moody, Patti Stephens, Janet Sylvester, Gail Chipman, Penni Meyers, Nancy Hoover, Pamela Potter, Darcy de la Rosa, Pat Laub, Ruth Hutmacher, Jennette Buss, Marianne Geiger, Debbie Mosley, Tamara Craig

Meeting Quorum = 16 in attendance beyond President, which meets quorum requirements of a minimum of 12.

Meeting Called to order at 10:01a by Viki West.

Penni Meyer made motion to approve October minutes. Janet Sylvester seconded the motion. Voted and approved.

Old business – none

New Business –

Holiday party discussion and the handmade ornament. Struggling with the party planning and looking for ideas on how to do the holiday ornament exchange. After great discussion it was decided that the handmade ornaments will be wrapped in in either a paper bag or a box individual choice.

Additionally, the program committee is looking for the possibility of future December Potluck party program being planned by a group other than the Program Committee.

Final discussion for December’s meeting was the time to start. Same as a normal meeting with food arriving during what is typically the table walk of 12:30 and the meal starting at 1pm.

It was asked of the secretary when she sends out the meeting reminder the Tuesday before the meeting to include the following information. Bring your own table setting (Placemat, Plates, Cup, silverware) in addition put your name on your dish to pass and serving utensil if you want them returned at the end of the party. The churches utensils are not available for our use during the potluck.

Committee Reports

BOM – Joy Johnson – not in attendance

Budget/Finance – Pat Laub – (see items in new business)

Challenge – Darcy de la Rosa – between 23 have already signed up so the Challenge is being seen positive.

Comm. Quilters – Nancy Hoover – Things are finally moving long. Lynn just made a big donation to the hospital. Touched bases with Samaritan House and they are looking for colorful pillowcases. Biggest question is what size quilts are needed.

Communications

Blog – Nancy Nash – Not in attendance

Webpage – Ann Brakob – Nancy Hoover reported for Ann that some things have been fixed. Need Ann and Nan for CPress understanding of the website as she only knows WordPress. Need to clean up the links to quilt shops that are still in open in Oregon.

Documentation – Joanne Sedlacek – No major updates but have the dates set for 2026 as follows: February 28 Maritime Museum Newport, May 3 Museum in Lincoln City, Sept 26 at Maritime Museum Newport.

Meeting Logistics

ZOOM – Darcy de la Rosa – nothing new

Set-up – Jennette Buss – nothing new

Hospitality – Laurie Downing – not in attendance

Membership – Patti Stephens – Starting to work on the next year directory. Need to push that it is time to renew membership drive. Viki noted that we need to note prices for advertising in the directory.

Need to look at the policy under Advertising to note cost fees prices with a 10% discount for members. Advertisement on the blog is $25.00 and only happens after notifying the treasurer who invoices the advertiser. Once payment is received ad will appear on blog. Separately the website and guild member book will offer a yearlong advertisement at the following rates $25 – ¼ page, $50 – ½ page, $100 – whole page. Note membership drive time is when guild member books advertisements must be purchased. Treasurer will invoice and note when invoice is paid for advertisements to be either put on the website or in the guild member books.

Merchandising – Penni Meyers – I’m going do a sale at the December meeting 30% off old merchandise only during the meeting on items that are not from the new product line except for the denim shirts.

Programs/Workshops – Pamela Potter/Lynn Moody – Moving right along for the January class. Like to bring that to December meeting for sign-up. By December we will be able to announce all the classes and programs for 2026.

Publicity (written) – Jane Szabo – nothing new. Pamela noted she needs to work with Jane for workshop class publicity.

Quilter’s Surprise –Debbie Mosley – good ticket sales last month.

2026 Raffle Quilt – Tamara Craig – Raffle quilt should be back from longarm by the week before thanksgiving. Will be reaching out for some help sewing on the binding.

Veteran’s Project – Rose Shaw – not in attendance

Adjourned at 10:50 am

Information – Announcements

Community Quilters – 11/6/2025 @ 10am – 3pm St Lukes by the Sea in Waldport

November General Mtg – 11/13/2025 @ 12:30pm Atonement Lutheran Church Newport

Respectfully submitted,

Tamara Craig, Secretary

——————

OCQG General Meeting Minutes

November 13, 2025

Meeting Called to order by Viki West at 1:00pm.

Motion to approve October minutes made by Jane Szabo. Seconded the motion was made by Linda MacKown. Voted and passed.

Pat Laub has the financial report in the back for review.

Correspondence:

Thank you letter from Coffee Creek for the donations from the boutique some sewing machines.

Announcements:

Barb Martin has passed away.

Meralee Wilson husband Allen has passed away.

Cindy Wynns husband passed away

Jean Amundson fell and broke her arm and is in a sling.

We have started taking small quilts for the 2026 show.

Program – Veterans quilt presentation to a group of women veteran’s.

It was a beautiful presentation to 8 female veterans from three branches of the military. Rose Shaw lead the presentation with Lynn Moody and Jennette Buss assisting with displaying the quilt to recipient and then wrapping the recipient in their quilt.

Committee Reports

Community Quilters – Nancy H.– Samaritan PCH (Newport) – 13 chemo bags, 7 pillows infusion center, 12 pillows other depts. Samaritan North Lincoln Hospital – 10 chemo bags, 6 baby quilts. Ocean View Sr. Living – 15 walker caddies. There is a survey at the sign in table we would love to have filled out so we can get a plan for 2026.

Documentation – JoAnne S.– nothing

Get ‘r Done – Gae Lawerence won the initial prize for joining in the Challenge. Project to be done in December is #6.

Membership – Patti S.– 71 total in attendance; 63 in person and 8 on Zoom. Total membership 188. New members: 1. Guest in attendance:

Merchandise – Penni M. – new colors for both short and long sleeve tee’s (Pink, Purple, and Light Blue). New Jacket in Red.

Raffle Quilt 2026 – Tamara C. – Currently with the longarm quilter.

2026 Retreat- Viki – April 21-24, 2026. Rooms are $375 or RV is $205. Taking applications now through January meeting. $50 deposit. Final payment must made by February meeting. There is a retreat fabric for making the retreat challenge. The 2 ½” strip exchange is Polka dots.

Veteran’s Project – Rose – 696 quilts give out to veterans to date. Next workday is the third Wednesday of the month at Siletz Grange. 9:30 to 3:00.

Workshops – Pamela and Lynn:

January workshop – purse bag class is $35 (instructor is Annette from Lebanon Quilt Shop) complete kit is $65, several other options check with Pamela and Lynn when signing up.

Handmade ornament exchange at the December Potluck.

Present Budget – Rose Shaw makes motion to approve. Seconded by Jan McQueen. Voted.

Election of Officers for 2026 – vote for the officers in 2026 was accepted unanimously by those in attendance. Viki West President, Barbara Kinzel Vice-President, Tamara Craig – Secretary, Pat Laub – Treasurer

Raffles:

Block of the Month: Darcy de la Rosa won

Nifty Notions: Rosanne Benton – Black fine pen, Best Press Starch, Car Coaster

Quilter’s Surprise: Viki West – Tis the season for quilting and a nice long ruler.

Show and Share

Tamara Craig – Grandbaby coming in December Quilt.
Toni Brody – Beautiful quilt she named “Remembering Betty”
Paulette – 1. Made for Nephew who was in the military, Second Nephew for in navy and air force. 3. All from 2”1/2 x 3” pieces of various fabric. 4. Made from a cruise pattern that was picked by daughter-in-law and fabric colors.
Penni Meyer – Winter Retreat completed a make-up bag. Bigger than last one I made for my grand-daughter. Made 12 little stockings. Apron with grandkid handprints.
Lynn Moody – Bosum buddy pattern for seatbelt covers. Halloween finished table runner. Her pine tree with Sasquash for her sister the quilting pattern is feet, mountains and trees.
Linda MacKown – Pattern by Tony Whittie – raw edge fused applique quilt.
Lindanne Perdue – blocks from a community quilt stash moved finally put together.
Debbie – Found this baby quilt pieces and finished them to create this pillow.

Acknowledgements & Announcements-

Veteran’s Sew Day – 11/19 @9:30-3:30 at the Siletz Grange
Executive Board Meeting, 11/20 @ 10 am (ZOOM)
Community Quilts: 12/4(10a-3p) @ St. Luke by the Sea in Waldport
December OCQG General mtg “Potluck”: 12/11 @ 1pm, Atonement Lutheran Church

Motion to adorn made by Diane Merys. Seconded by Jackie Lund. Meeting adjourned at 2:45pm.

Respectfully submitted,

Tamara Craig

Secretary

Oregon Coastal Quilters Guild
Executive Board Meeting
July 17, 2025

Members Present: Janet Sylvester, Patti Stephens, Gail Chipman, Lynn Moody, Debbie Mosley, Darcy de la Rosa, Barbara Kinzel, Rose Shaw, Penni Meyer, Jane Szabo, Pat Laub, Pamela Potter, Jennette Buss, Cindy McEntee, Lindanne Perdue, Tamara Craig

Meeting Quorum = 13 in attendance which meets quorum requirements of a minimum of 12.

Meeting Called to order at 10:03 by Barbara Kinzel.

Rose Shaw made motion to approve the minutes. Penni Meyer seconded the motion. All Yea’s no Nay’s. June Executive Board minutes are approved.

Barbara asked if the Treasurer’s report has been reviewed with any questions. Two glitches with persons not getting reports. Pat was notified and made correction with the addition of the two people to the email thread.

Old business – none

New Business –

Committee Reports

BOM – Joy Johnson – not in attendance

Budget/Finance – Pat Laub – Budgets due is September

Challenge – Darcy de la Rosa – Voting is open until July 22. Not much else to say.

Comm. Quilters – Lindanne Perdue – Nancy Hoover will be stepping up to take over for Lindanne. Samaritan house has a graduation that will need 11 quilts going out next month. 15 quilts went to HeadStart in Newport.

Communications

Blog – Nancy Nash – not in attendance

Webpage – Ann Brakob – not in attendance

Documentation – Joanne Sedlacek – not in attendance

Meeting Logistics

ZOOM – Darcy de la Rosa – seems to be mashed together each month

Set-up – Jennette Buss – The headset is working better than the handheld mics.

Hospitality – Laurie Downing – not in attendance

Membership – Patti Stephens – nothing new to report

Merchandising – Penni Meyers – nothing to report

Programs/Workshops – Pamela Potter/Lynn Moody – heard there was a great program in July. Our August meeting is a show and share of our ribbon winners

Publicity (written) – Jane Szabo – Nancy Nash has been putting out the publicity for the quilt show.

2025 Quilt Show – Cindy McEntee – Everything is to Nan for the program, asked Nancy to put in the blog the time to bring the quilts to the church. Have the guys to help Viki’s husband on Wednesday, Wilma had the Thursday potluck under control.

Quilter’s Surprise –Debbie Mosley – got nothing – pumping right along.

2025 Raffle Quilt Sales – Marianne Geiger – Marianne is moving the quilt this morning from Patchwork Oasis to Coyote Creek Fabrics here in town.

2026 Raffle Quilt – Tamara Craig – finish up

Veteran’s Project – Rose Shaw – nothing new to report.

Rose Shaw made a motion to adjourn, and Darcy de la Rosa seconded the motion. All Yea’s at 10:27am.

Information – Announcements

Quilt Show Meeting – 7/17/2025 @ 1:00pm Newport Library

August General Mtg – 8/14/2025 @ 6:00pm Atonement Lutheran Church Newport

August Executive Board Mtg. – 8/21/2025 @ 10:00am Zoom

Quilt Show Wrap up Meeting 8/21/2025 @ 1:00pm

Respectfully submitted,

Tamara Craig, Secretary

Oregon Coastal Quilters Guild
General Meeting Minutes
July 10, 2025

Meeting Called to order by Viki West at 6:00 p.m.

Minute Minutes motion to approve by Cindy McEntee, seconded by Rhonda Schultz.

Pat Laub has the financial report in the back for review. Motion to accept the June financial report by Diane Tillotson.

Correspondence: Letter from new member, Barbara Crane regarding quilt show.

Announcements: Challenge Quilt voting is still open. Lynn Moody announced that Darcy’ husband, Rudy, passed away.

Committee Reports:

Challenge Quilt – Joy Johnson announced that online Challenge Quilt voting is still open.

Quilt Show – Cindy McEntee announced they have received a lot of quilts, two more volunteers are needed for taping and marking. Lindanne Perdue and Jackie Stankey each volunteered. Wilma Roles is chairing the Thursday Potluck committee and will accept food on Thursday morning, Quilt Show set-up day. Members who bring in food should also bring serving utensils. If a member bring in food in containers and/or serving utensils, they are responsible for picking them up at the end of the Potluck. Jane Szabo announced that more set-up volunteers are needed; specifically one Greeter, two Roaming Hostesses, and one for Guild Activities. Debbie Thompson announced scribe volunteers are needed for judging Wednesday, one in the morning and one in the afternoon. Various members volunteered.

Community Quilters – Community Quilters is accepting donations again. Nancy Hoover is the new Chair of Community Quilters. She is working with Lindanne Perdue to learn her new responsibilities.

Documentation – No report.

Membership – Patti Stephens announced there were 68 members in attendance; 63 in person and five on Zoom. Colleen Cunningham attended the meeting as a visitor.

Merchandise – Penni Meyer announced that she is selling lunch bags, which come in four different colors, for $20.00 each. And she is selling Quilt carrying bags, which come in the same four colors, for $20.00 each. For $35.00 a member can buy both the lunch bag and the quilt bag.

Raffle Quilt 2026 – No report.

Raffle Quilt 2025 – The Raffle Quilt is at Patchwork Oasis this week. $2,200 has been raised from the sale of raffle tickets, one-quarter of which came from the sale at Quiltfest.

Retreat – 2026 No report.

Veteran’s Project – Rose Shaw announced that Don Trent, the first recipient of an OCQG Veteran’s Quilt, passed away. Applications are on the table at the meeting. Two quilts need to be quilted.

Workshops – Pamela Potter announced on September 12, 2025 there will be a half day workshop. On September 1, 2025, Viki West will teach a class on how to make fabric bowls. In October Peggy Galbraith will teach a program on the Carpenter’s Square quilt. This is a full day program.

The program for next month will be Ribbon Winners at the Quilt Show.

PROGRAM – Fat Quarters and What to do with Them

Raffles:

Block of the Month – Lana Pries won the Block on Fat Quarters

Nifty Notions – Linda Reeve won a mini rotary cutter, Key chain and quilt notebook, Pat Laub and Fran Whited also won.

Show and Share – Jane Szabo, Gloria Zirges, and Lisa Taylor each exhibited quilts.

Acknowledgements and Announcement:

Executive Board Meeting at 10 am on Zoom on July 17, 2025;

Quilt Show Meeting at 1pm in the McEntee room at Newport Library.

Community Quilts: Thursday (10-3) at St. Luke by the Sea in Waldport.

August OCQG General Mtg: 5:30 pm at Atonement Lutheran Church on August 14, 2025.

Motion to Adjourn made and seconded. Meeting adjourned at 7:37 pm.

Respectfully submitted,

By Barbara Kinzel for
Secretary Tamara Craig