Important Quilt Show Deadlines and Information

Published by Nan Scott on 13 Jul, 2026

From Darcy de la Rosa and Meralee Wilson

QUILT SHOW REMINDERS

INTAKE:  Monday, July 27, 1-3 PM @ Atonement Lutheran Church Fellowship hall (where we have our monthly meetings!  REMEMBER:

  • Insurance waiver: Found on the website (Insurance Waiver and Assumption of Loss)
  • Paper Label (https://www.oregoncoastalquilters.org/PDF/paperlabel.pdf) must be sewn (basted with thread) to the lower RIGHT corner of the BACK of your quilt. Fold the item so that the label is showing.
  • All entries (except garments & pillows) need a hanging sleeve (yes, even miniatures and table runners on the SHORT side). If you are unsure ASK.
    • Hanging sleeves must be sewn on – no pins, not even safety pins!
    • Quilts need a 4-inch hanging sleeve (see page 10 in your membership directory for instructions.
    • Entries must be clean and odor-free. Please do a quick once over with a lint roller to remove pet hair.

Judging:  Tuesday and Wednesday July 28 & 29.

  • If you have not signed up to assist with judging, please do NOT come.

Set-up is on Thursday, July 30 @ Newport Rec Center.

  • Gym is open for set up at 7 AM.
  • Potluck for workers is noon-ish.
    • EVERYONE please contribute if you are able. Those setting up the show will have been working since 7 am (or before) and are hungry.
    • Bring your dish to the Rec Center kitchen by 11 am. There is a refrigerator available for keeping cold things cold; an oven for keeping hot things warm.
    • Be to label your dishes and to pick them up by 3 pm – or use a disposable container!

Show days:  Remember to show up about 15 minutes early for your shifts.  Also remember that if you are working (judging, set-up, or at the show itself) OCQG members may shop the boutique on Friday morning from 8-9 before the show opens to the public.

Outtake will be inside the small gym rather than in the hallway as in previous years.

  • If you are NOT “on the list” as helper for outtake, please wait in the hall. The list is full.
  • Quilts will be ready for pickup as soon as all quilts are taken down and accounted for; likely between 4:30-5.
    • ALL quilts must be picked up the day of the show.
    • If you personally are not able to pick up your quilt, please designate on your insurance waiver form WHO will is authorized to pick up your items.

Open the PDF and print for your future reference.